Administrative Support I

SESCO Lighting Inc•Carrollton, TX

18h

About The Position

Provides administrative support by professionally greeting and assisting customers, manufacturers, co-workers, and visitors. Ensures the office environment is safe, functional, and well-maintained by overseeing service providers and supporting general administrative needs. Operates under general supervision while demonstrating strong verbal communication skills, the ability to multitask effectively, and sound judgment in decision-making.

Requirements

High school diploma or equivalent required
Strong written and verbal communication skills
Ability to multitask, prioritize tasks, and demonstrate sound judgment
Ability to manage workload effectively in a fast-paced environment
Basic proficiency in Microsoft Office applications (Word, Excel, Outlook)
Knowledge of administrative and clerical procedures and systems, managing files and records, designing forms, and other office procedures and terminology
Ability to operate standard office equipment (e.g., copiers, fax machines, phone systems) and coordinate repairs as needed

Nice To Haves

Previous experience in office management, facilities coordination, or administrative support preferred

Responsibilities

Answer and manage all incoming phone calls in a professional and courteous manner
Greet customers, visitors, vendors, and staff in person and by phone; determine purpose of visit and direct or escort accordingly
Maintain a clean, organized, and professional front desk, waiting area, and breakroom
Coordinate and schedule meeting spaces and reserve equipment for meetings and events
Manage incoming and outgoing mail, including sorting, distributing, and preparing shipments and courier deliveries
Order and maintain inventory of office supplies on a weekly basis
Maintain an up-to-date record of staff whereabouts and availability
Responsible for greeting all customers, manufacturers, co-workers, and visitors both in person and on the phone
Receive and log all package deliveries
Manage manufacturer sales samples, including organization and tracking of finish and material samples
Coordinate office operations, including scheduling and oversight of maintenance vendors (e.g., pest control, landscaping, security, utilities)
Schedule routine services and respond to urgent maintenance issues, ensuring timely resolution
Perform light data entry and administrative support tasks as needed
Other duties as assigned by manager