Facilities Administrative Coordinator

Avispa Technology•Nashville, TN

2d•Onsite

About The Position

A leading digital streaming network seeks a Facilities Administrative Coordinator to support workplace operations, employee onboarding, facilities administration, and Return-to-Office initiatives. This role serves as a key resource for administrative, clerical, and operational support, helping ensure a smooth and efficient workplace experience for employees, visitors, vendors, and facilities teams. The ideal candidate is adaptable, detail-oriented, and comfortable managing multiple priorities in a fast-paced and evolving environment.

Requirements

2+ years of administrative, office coordination, facilities, workplace services, or operations support experience.
Strong proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint.
Experience creating and maintaining spreadsheets, reports, records, and documentation.
Experience supporting onboarding activities, badge administration, parking coordination, inventory management, or workplace services.
Experience working with vendors, visitors, and cross-functional teams.

Nice To Haves

An Associate’s Degree is preferred.
Experience with SharePoint, Angus, or similar work order management systems is preferred.
Experience supporting facilities operations, workplace services, or Return-to-Office initiatives is preferred.

Responsibilities

Provide administrative and operational support for Facilities, including document management, records maintenance, reporting, inventory tracking, spreadsheet management, meeting coordination, and departmental communications.
Support employee onboarding and workplace services by coordinating badge requests, parking registrations, workspace readiness, seating assignments, employee moves, and general facilities-related inquiries.
Manage security and access administration by tracking badge expirations, coordinating renewals and contractor access, maintaining access records, and ensuring accurate documentation within company systems.
Coordinate vendor, visitor, and maintenance activities, including scheduling service appointments, managing work orders, tracking Certificates of Insurance (COIs), maintaining vendor records, and monitoring open facilities requests through completion.
Support Return-to-Office initiatives through workspace planning, occupancy tracking, conference room coordination, workplace communications, employee engagement activities, and other office operations projects.