Administrative Facilities Planning Coordinator - FT Days

PIH Health • Whittier, CA

17h • Onsite

About The Position

The Administrative Facilities Planning Coordinator provides high-level administrative and coordination support for construction projects and space planning initiatives. This role works closely with the Facilities Planning Supervisor, CAD Manager, and Systems Senior Director to ensure efficient project tracking, financial processing, and documentation control.

Requirements

• Excellent organizational skills
• Proficiency in Microsoft Office (Word, Excel)
• Creating and maintaining detailed spreadsheets
• Ability to establish systems and maintain them
• Strong follow-up required
• Ability to manage multiple projects simultaneously
• Ability to communicate across multiple departments
• Ability to collaborate with people from diverse backgrounds
• Excellent communication skills

Responsibilities

• Process, track, and manage a high volume of purchase orders and invoices with accuracy and timeliness
• Monitor project expenses and assist in compiling budget reports for management review
• Enter and maintain work orders in a web-based system
• Assign and track space request numbers
• Scan, process, and maintain requisition documentation
• Set up and organize project folders to support CAD and project workflows
• Provide ongoing administrative support to the Facilities Planning Supervisor, CAD Manager, and Systems Senior Director
• Assist with coordination of construction and space planning projects
• Maintain accurate records and ensure compliance with internal procedures

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed