Facilities Administrative Coordinator

Century Group • Delta, BC

20h • CA$52,000 - CA$60,000

About The Position

A 2023-2026 BC Top 100 Employer, Century Group is a family-owned, real estate development and property management company with a mission to curate places people love. Century Group's people are committed to building sustainable, thriving communities with diverse neighbourhoods. For nearly 70 years, Century Group has built a portfolio of operating real estate assets and land, residential rental properties, seniors residences, hotels and restaurants, as well as commercial retail spaces with an emphasis on a mixed-use approach.

Requirements

• Completion of Grade 12 education; a 2-year diploma in business administration, management, or equivalent education.
• A minimum of 3+ years of experience as an Administrative Assistant, preferably within a facilities environment.
• Previous experience managing and consolidating large amounts of information via Google Workspace (Gmail, Google Sheets, Google Docs, etc.).
• Proficiency with technology and software systems, including CMMS.
• Excellent interpersonal, communication, and customer service skills, with the ability to work effectively with the public, clients, and team members.
• Exemplary communication skills, including writing and editing documents.
• Strong attention to detail and accuracy, with a demonstrated ability to execute work promptly and efficiently.
• Excellent organizational and time management skills, with proven ability to work cooperatively as part of a team.
• Ability to work independently and set priorities.

Nice To Haves

• Specific experience with facilities operations and property management is an asset.
• Knowledge and experience in property and facilities environments, including minor repair and maintenance experience, is a plus but not required.

Responsibilities

• Creating and assigning work orders and proactive maintenance tasks to field technicians through the Yardi work order platform.
• Prioritizing and coordinating responses to work orders and maintenance requests, and monitoring them through to completion in collaboration with the Facilities Manager.
• Assisting in the ongoing development of maintenance procedures and processes using the computerized maintenance management system (CMMS).
• Assisting with preparing service contracts and specifications, and monitoring contract expirations.
• Procuring, managing, and tracking supply of inventory.
• Providing administrative support including email management, file management, preparation of letters and spreadsheets, and filing.
• Assisting with the fleet management program, scheduling vehicle servicing, and recording documentation.
• Setting up new vendors and contractors with the Finance Department.
• Updating contractor WCB and Insurance documentation.
• Performing other projects and tasks as required.
• Supporting the front line team with day to day administrative tasks as required.

Benefits

• competitive salaries
• health benefits which includes a healthcare spending account and wellness spending account
• maternity leave top-up program
• matching pension plan (DCPP)
• ability to advance your career through training and development opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree