Facilities Administrative Assistant
Miller Castings INC•Whittier, CA
•$20 - $23•Onsite
About The Position
Facilities Administrative Assistant assist with keeping office and workplace operation by handling administrative tasks, coordinating facilities and vendors, and supporting facilities department daily activities.
Requirements
- High School Diploma or Equivalent
- 1-3 years of administrative experience or office experience
- Basic computer skills (Word, Excel, Outlook)
- Strong written and verbal communication skills
- Ability to Multitask and manage priorities
Responsibilities
- Coordinate Facilities office by managing service tickets
- Tracking Daily Records
- Communicating with Vendor & Contractors
- Answer phone calls, emails and service requests related to Facilities
- Oversee supply ordering from multiple vendors while maintaining accurate inventory levels for both departments Facilities & Janitorial.
- Process purchase orders and Purchase Requisitions using IFS database.
- Obtain quotes & cost estimates for various special projects.
- Attend monthly Safety training & trained both Facilities & Janitorial Department Personnel.
- Closed training record on QT9 Database
- Process employees’ time sheets, absence reports, missed punches, missed meal breaks, adjust schedule, review employee timecards & approved timesheets submit to HR bi-weekly.
- Maintain schedules updated for shop trash disposal, clean up, and landscaping schedule.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
