Facilities Administrative Assistant

Sunwest Bank•Irvine, CA

2d•Onsite

About The Position

The Facilities Administrative Assistant provides administrative, operational, and coordination support to the Facilities Department across Sunwest Bank locations. This role supports consistent, organized, and efficient facilities operations while maintaining a professional office environment aligned with Sunwest standards.

Requirements

High school diploma or equivalent
Experience in administrative support, facilities coordination, office management, or receptionist roles
Proficiency in Microsoft Office and general office systems
Strong organizational skills with attention to detail
Ability to manage multiple priorities independently while supporting centralized facilities function

Nice To Haves

Administrative experience
Facilities Knowledge

Responsibilities

Greet all clients, visitors, and vendors in a professional and friendly manner, ensuring positive first impression.
Provide administrative and operational support to the Facilities Department, including special projects, data entry, and daily coordination.
Assist with vendor coordination for janitorial, security, maintenance, and service providers.
Receive, review, code, and submit facilities-related invoices and maintain supporting documentation.
Maintain clean, organized, and presentation-ready office, conference, and common areas.
Order and restock office, kitchen, and facilities supplies to support daily operations.
Manage mail, deliveries, shipping logistics, label making, and package tracking.