Administrative Assistant, Facilities

SC Johnson•Racine, WI

1d•Onsite

About The Position

The Real Estate, Facilities and Corporate Services organization is a sustainability focused, dynamic team that delivers an exciting workspace and programs designed to make SC Johnson employees lives easier. As the Administrative Assistant, you will be an integral part of the team supporting the Sr. Director and multiple individuals in a fast-paced organization. This role requires an energetic self-starter with outstanding interpersonal, verbal and written communication skills who has passion for the work they do and has a proven track record of delivering exceptional standard of excellence. A high quality of organizational, planning, and problem-solving skills is required, coupled with a sense of urgency, to enable the ability to prioritize and manage many tasks simultaneously and independently.

Requirements

High school diploma, GED, or equivalent certificate of competency and four years of specific Administrative Assistant experience or an associate’s degree and 2 years Administrative Assistant related work experience
Qualified candidates must be legally authorized to work in the United States without current or future sponsorship

Nice To Haves

Excellent judgment, discreet, ethical and committed to maintaining a high degree of confidentiality
Comfortable and confident in handling requests by upper management
Superb organizational skills and problem-solving skills, with the ability to handle varied and numerous tasks simultaneously, sometimes with very little direction
Punctual, dependable and dedicated to achieving operational excellence, down to the smallest of details
Experience making complex domestic and international travel arrangements, including passports, visas, etc.
Excellent oral and written communication skills
Strong computer skills and knowledge of office technology/equipment.
Excellent working knowledge of Excel, Word, Outlook and PowerPoint
Strong interpersonal skills

Responsibilities

Manages and responds to communications, prioritizes what needs attention, and ensures everything is handled quickly and accurately
Administrative support duties, such as calendar management, formatting documents and presentations, mail distribution, answering & returning phone & email inquiries, maintaining files and ordering supplies
Manage all aspects of domestic and international travel coordination, including itinerary planning, booking flights, accommodations, ground transportation, and ensuring alignment with company policies and traveler preferences.
Create and reconcile expense reports and department pro-card expenses
Liaise and coordinate meeting logistics for internal team meetings as well as for outside companies, guests, and visitors
Processes all purchase orders and invoices, submits new vendor set-up forms/agreements when needed, archiving invoice data, monitors slow approvals and researches and rectifies errors when uncovered
Manage, process and track program charge backs
Assist with all department communications ensuring proper approvals are completed prior to distribution
Assist with on & offboarding contractors/employees, maintaining contractor database, obtaining safety and security paperwork
Run reports out of financial system (SAP)
Assist with preparation of presentations and management reporting
Special projects as assigned