Receptionist/Facilities Administrative Assistant

Karber Corporation • Phoenix, AZ

7d • $20 - $23 • Onsite

About The Position

Karber Corporation (K CORP) is seeking a Receptionist/Facilities Administrative Assistant to serve as the welcoming first point of contact for their office while supporting the seamless flow of daily operations. This role manages front desk phone coverage, and key facility needs, including screening and directing calls, sorting, and distributing mail, ordering, and stocking supplies, and helping maintain organized, inviting workspaces. The position also plays a highly visible role in promoting K CORP’s culture by contributing to internal communications and social media content, working closely with HR and leadership.

Requirements

• High school diploma or equivalent.
• 1–3 years of experience in reception, office administration, facilities support, or a related field.
• Ability to operate professionally within a construction‑based work environment
• Strong verbal and written communication skills.
• Exceptional customer service and interpersonal skills.
• Proficiency with Microsoft Office, Bluebeam, Outlook, and standard office equipment.
• Ability to multitask in a fast-paced environment.

Nice To Haves

• Experience in the HVAC, plumbing, or skilled trades industry.
• Experience with mobile device configuration and data wipe/reset processes
• Ability to work independently, and as a team member.
• Professional demeanor and solid people skills.
• Excellent organizational and time management skills.
• Positive, personable, and detail oriented.

Responsibilities

• Greet visitors and manage incoming calls and inquiries
• Maintain visitor access protocols and notify staff of arrivals
• Keep reception area professional clean, and organized
• Communicate office updates and general information
• Submit and track maintenance and facility service requests
• Coordinate with vendors and building management
• Support meeting room setup and office readiness
• Monitor office conditions and report issues
• Manage inventory of office supplies and handle mail/packages
• Oversee equipment servicing and building access controls
• Assist with safety programs and incident reporting
• Set up, configure, and deploy mobile devices (iPhones, iPads, laptops)
• Manage device inventory, tracking, and lifecycle (setup, returns, redeployment)
• Enroll devices in MDM, apply policies, and maintain compliance
• Troubleshoot device issues and support end users
• Partner with IT to ensure a secure, efficient mobile environment
• Provide administrative support to HR, Payroll and general Operations as needed.
• Maintain records, files, and basic reports (equipment, device, vendor activity, supply usage).
• Support coordination of meetings, conference rooms, employee events, and onsite activities.
• Arrange catering, prepare meeting spaces, and ensure event readiness as needed.

Benefits

• Competitive hourly rate
• Comprehensive benefits including Medical, Dental, Vision, Life & AD&D, Critical Care and Disability
• 401(k) retirement savings plan with Employer Match Contribution
• Paid Time Off & Paid Holidays
• Employee Discount Program(s)
• Employee Assistance Program (EAP)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED