Administrative Assistant - Facilities

The Glebe • Daleville, VA

1d • Onsite

About The Position

The Glebe is seeking a full-time Facilities Administrative Coordinator to support our Facilities Department and help serve our vibrant senior living community in Daleville, VA. This position works closely with the Director of Facilities to support work order management, vendor coordination, project tracking, resident communication, and administrative operations within the department. The role also assists with maintaining welcoming and well-appointed common spaces throughout the community.

Requirements

• Strong written and verbal communication skills
• Excellent organizational and follow-up abilities
• Proficiency with computer systems and Microsoft Office Suite
• Ability to multitask and work collaboratively in a team environment

Nice To Haves

• Experience with administrative support, facilities operations, or project coordination preferred

Responsibilities

• Managing and tracking work orders in AOD
• Communicating project and work order updates with residents and staff
• Coordinating with vendors regarding project timelines and billing
• Assisting with invoices, purchase orders, and project documentation
• Supporting departmental meetings, reporting, and financial tracking
• Assisting with interior décor, furnishings, and common area setup
• Maintaining positive and professional relationships with residents, families, staff, and vendors

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed