Facilities Administrative Assistant, Maintenance (Full Time)

Benefis Health System•Great Falls, MT

3d•Onsite

About The Position

Benefis is one of Montana’s largest and premier health systems, and we are committed to providing excellent care for all, healing body, mind, and spirit. At Benefis, we work hard to support our employees in every aspect of their careers by offering outstanding benefits and compensation, state-of-the-art facilities, and multiple growth opportunities. The only thing missing is you! Responsible for all office management duties related to the operational needs of Facilities Department. Assists with administrative, departmental and organization needs by providing administrative support for leaders, projects, and contractors as needed. Manages accounts and oversees contract management. Oversight of Vehicle fleet program, project acquisition orders for equipment, scheduling and coordinating install of projects, additionally oversees design, printing and coordinates installs, organizes and schedule emergency preparedness and Life Safety meeting for regulatory compliance. Participates in performance improvement initiatives. Demonstrates the ability to deal with pressure to meet deadlines, to be accurate, and to handle constantly changing situations. Demonstrates the ability to deal with a variety of people, deal with stressful situations, and handle conflict. Will perform all job duties or job tasks as assigned. Will follow and adhere to all requirements, regulations and procedures of any licensing board or agency. Must comply with all Benefis Health System’s organization policies and procedures.

Requirements

High school diploma or equivalent
Three to five years’ experience in office management
Three to five years’ experience in basic accounting

Responsibilities

Office management duties related to the operational needs of Facilities Department
Administrative support for leaders, projects, and contractors
Manage accounts and oversee contract management
Oversight of Vehicle fleet program
Project acquisition orders for equipment
Scheduling and coordinating installation of projects
Oversee design, printing and coordinate installs
Organize and schedule emergency preparedness and Life Safety meetings for regulatory compliance
Participate in performance improvement initiatives
Deal with pressure to meet deadlines, to be accurate, and to handle constantly changing situations
Deal with a variety of people, stressful situations, and handle conflict
Perform all job duties or job tasks as assigned
Follow and adhere to all requirements, regulations and procedures of any licensing board or agency
Comply with all Benefis Health System’s organization policies and procedures