Facilities Administrative Assistant, Maintenance (Full Time)
About The Position
Responsible for all office management duties related to the operational needs of Facilities Department. Assists with administrative, departmental and organization needs by providing administrative support for leaders, projects, and contractors as needed. Manages accounts and oversees contract management. Oversight of Vehicle fleet program, project acquisition orders for equipment, scheduling and coordinating install of projects, additionally oversees design, printing and coordinates installs, organizes and schedule emergency preparedness and Life Safety meeting for regulatory compliance. Participates in performance improvement initiatives. Demonstrates the ability to deal with pressure to meet deadlines, to be accurate, and to handle constantly changing situations. Demonstrates the ability to deal with a variety of people, deal with stressful situations, and handle conflict. Will perform all job duties or job tasks as assigned. Will follow and adhere to all requirements, regulations and procedures of any licensing board or agency. Must comply with all Benefis Health System’s organization policies and procedures.
Requirements
- High school diploma or equivalent
- Three to five years’ experience in office management
- Three to five years’ experience in basic accounting
Responsibilities
- Office management duties related to the operational needs of Facilities Department
- Administrative support for leaders, projects, and contractors
- Manages accounts and oversees contract management
- Oversight of Vehicle fleet program
- Project acquisition orders for equipment
- Scheduling and coordinating install of projects
- Oversees design, printing and coordinates installs
- Organizes and schedules emergency preparedness and Life Safety meeting for regulatory compliance
- Participates in performance improvement initiatives
- Deal with pressure to meet deadlines, to be accurate, and to handle constantly changing situations
- Deal with a variety of people, deal with stressful situations, and handle conflict
- Perform all job duties or job tasks as assigned
- Follow and adhere to all requirements, regulations and procedures of any licensing board or agency
- Comply with all Benefis Health System’s organization policies and procedures
Benefits
- Outstanding benefits and compensation
- State-of-the-art facilities
- Multiple growth opportunities
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
