Facilities Administration Program Director

University of California, Irvine•Irvine, CA

About The Position

The Facilities Administration Program Director coordinates all phases of building projects and facilities modifications, from establishing design concepts through design implementation, or coordinates specialized and critical project components. The role works independently with guidance at key phases and uses sound judgment to select methods and techniques for resolving issues. Within Student Housing’s Facilities Operations and Capital Projects unit, the Director plans, develops, and implements projects and initiatives that support unit goals through collaboration and industry knowledge. The position identifies opportunities for improvement, develops solutions, and uses or adapts systems and resources to accomplish objectives. The Director works as part of a team advancing mid- to long-term goals and reports under the direction of the Senior Director of Facilities Operation and Capital Projects. Student Housing is a self-funded department comprising six housing communities and three support units, with more than 300 staff employees, 300–400 student employees, and an annual operating budget of $120 million. It houses approximately 9,000 students and their families across more than 250 buildings and approximately 3.3 million square feet, and provides maintenance and repair services to student residents.

Requirements

Solid knowledge of building and construction, design, construction contract administration, California Building Codes, and current industry practices.
Solid knowledge of supervising facility maintenance and improvements, including building maintenance work across trades and disciplines.
Thorough project management skills, including developing scope and managing complex projects; ability to conduct budget planning, financial analysis, and reporting.
Thorough knowledge of organizational infrastructure, short- and long-range strategic building plans, and organizational priorities.
Thorough problem recognition, avoidance, and resolution skills.
Thorough organizational and analytical skills, including quality control, document proofreading, and use of computer-based systems to generate and evaluate alternatives.
Strong written, verbal, and interpersonal communication skills, including political acumen and the ability to build collaborative relationships.
Proven ability to support contractor management and compliance with agreed-upon scope and budget.
Ability to adapt to changing priorities and remain flexible and receptive to new approaches.
Knowledge of human resources and risk management principles.
Interpersonal and cultural competency to communicate with and support people from diverse backgrounds, and to follow, model, and promote the University of California Principles of Community.
Knowledge of University policies and procedures.
Possession of a General Contractors license.
Experience working in a union environment.
Bachelor’s degree in a related area and/or equivalent experience or training.
Valid California Driver’s License.
Background and DMV clearance required.
Minimum five years of experience in facility maintenance and operations; building construction and renovation; and customer service centers.
Must be willing to assist during a natural disaster or other emergency.
Must be willing to work occasional overtime, nights, and weekends.
Must provide proof of work authorization.

Responsibilities

Coordinate building projects and facilities modifications from design concept through implementation, or coordinate specialized and critical project components.
Plan, develop, and implement projects and initiatives for the Facilities Operations and Capital Projects unit.
Identify opportunities for improvement and develop solutions that gain broad support.
Use or modify systems and resources as needed to accomplish goals.
Support management of contractors and ensure compliance with agreed-upon scope and budget.
Develop and implement policies and procedures to meet evolving department needs and continuously improve services.
Coordinate and manage project scope, budgets, financial analysis, and reporting.
Assist in the event of a natural disaster or other emergency.
Work occasional overtime, nights, and weekends.