F&B purchasing & warehouse administrative support

Vail Resorts • Vail, CO

2d • $23 - $27 • Onsite

About The Position

We are seeking a highly organized and service-driven F&B purchasing & warehouse admin to support the ongoing operations of our luxury hotel warehouse F&B operations. This pivotal role provides cross-functional support to all F&B outlets, ensuring excellence in hiring, onboarding, training, compliance, and employee experience. The F&B purchasing & warehouse admin will work closely with department heads to coordinate pre-opening activities, implement brand and operational standards, and foster a positive, performance-driven culture. This role also delivers ongoing administrative and tactical support, helping to optimize day-to-day operations and maintain seamless communication across all areas of the hotel. Ideal candidates will bring strong leadership, exceptional organizational skills, and a passion for creating a world-class employee and guest experience.

Requirements

• Experience working with Vail’s systems and departments
• Able to fully support reading, writing, conversations and training in both English and Spanish.
• Intermediate to advanced Excel - required
• Detail oriented on assigned tasks and the ability to follow through to a conclusion
• Strong communication skills
• Ability to take ownership of projects and drive production through completion
• Ability to work successfully in a strong team environment
• Ability to learn new systems quickly - require

Responsibilities

• Partner with Warehouse and F&B Outlet Managers to ensure an exceptional service culture for all internal team members across departments.
• Lead recruitment and interview processes, including international hiring efforts. Manage onboarding tasks such as I-9 verification, training assignments, and RockResort Orientation.
• Oversee ongoing training initiatives to maintain brand standards and regulatory compliance. Ensure a clean, safe, and compliant work environment throughout all operational areas.
• Support all employee recognition programs and actively contribute to a positive workplace culture. Serve as a resource for team members across departments, ensuring timely communication and follow-up.
• Assist with generating required operational and HR reports. Provide accurate and timely information to Front Desk, Guest Services, Events and F&B leadership teams.
• Support all departments with tactical and administrative needs. Maintain workplace standards and assist with daily hotel operations as needed, including weekends and holidays.
• Respond to internal and external emails and inquiries within 48 hours. Promote a collaborative and service-oriented work environment through clear and consistent communication.
• Perform additional responsibilities as assigned to support the smooth and successful operation of the hotel F&B operations including WorkDay administration, on line media creation for promotions (Insta, Facebook).

Benefits

• Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons
• MORE employee discounts on lodging, food, gear, and mountain shuttles
• 401(k) Retirement Plan
• Employee Assistance Program
• Excellent training and professional development
• Referral Program
• Health Insurance; Medical Insurance, Dental Insurance, and Vision Insurance plans (for eligible seasonal employees after working 500 hours)
• Free ski passes for dependents
• Critical Illness and Accident plans

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed