F&B Administrative Assistant

IHG • Atlanta, GA

8d • Hybrid

About The Position

This role serves as the primary administrative support for Food & Beverage and Culinary leadership. The F&B Administrative Assistant will act as a liaison between leadership, Human Resources, and other departments, managing various administrative tasks related to recruiting, payroll, scheduling, purchasing, inventory, event coordination, and record-keeping. The position requires strong organizational skills, proficiency in Microsoft Office, and experience in the hospitality industry is preferred. The role involves both desk-based administrative duties and movement throughout hotel facilities.

Requirements

• High school diploma or equivalent required.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.

Nice To Haves

• Associate's degree, hospitality degree, business administration coursework, or equivalent experience preferred.
• Two years of administrative, hospitality, human resources, payroll, accounting, purchasing, food and beverage, or related experience preferred.
• Previous hotel, restaurant, catering, country club, or luxury hospitality experience preferred.
• Experience with payroll systems, scheduling software, inventory systems, purchasing platforms, or hotel management systems preferred.

Responsibilities

• Serve as the primary liaison between Food & Beverage leadership, Culinary leadership, and Human Resources regarding recruiting, hiring, associate relations, and departmental staffing needs.
• Schedule and organize culinary stages, working interviews, and candidate evaluations, ensuring proper communication with candidates, chefs, and hiring managers.
• Maintain department staffing trackers, requisitions, interview schedules, and recruitment reports.
• Assist with payroll administration for all Food & Beverage outlets and culinary departments by reviewing timecards, monitoring attendance records, identifying discrepancies, and ensuring timely payroll submission.
• Prepare associate schedules and maintain labor management records in accordance with business levels and operational needs.
• Generate labor reports, payroll summaries, overtime reports, staffing analysis, and other departmental performance metrics.
• Support purchasing operations by creating purchase requests, tracking orders, following up with vendors, and maintaining purchasing documentation.
• Assist in monitoring inventory levels for restaurant outlets, bars, banquet operations, and culinary departments, preparing inventory reports and helping identify variances.
• Maintain accurate records related to food, beverage, and operating supply inventory.
• Coordinate administrative requirements for banquet functions, private dining room events, chef tables, and specialty dining experiences.
• Assist with menu updates, printing, event documentation, departmental communications, and operational correspondence.
• Prepare reports, presentations, meeting agendas, and meeting minutes for Food & Beverage and Culinary leadership meetings.
• Monitor departmental compliance documentation, certifications, licenses, training records, and employee files as required.
• Respond to associate and management inquiries in a professional and timely manner.
• Maintain confidential personnel, payroll, and business information.
• Assist the Director of Food & Beverage, Executive Chef, Chef de Cuisine, and management team with special projects, operational initiatives, and administrative assignments as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED