Administrative Assistant III - F&B

Little Creek Casino Resort•Shelton, WA

1d•Onsite

About The Position

This posting is specifically for the Level III Administrative Assistant position supporting the Food & Beverage Department. This is an advanced administrative role that requires a high level of organization, attention to detail, independent judgment, follow-through, and the ability to manage multiple priorities in a fast-paced operational environment. Candidates should ensure they meet the minimum qualifications and understand the responsibilities and expectations of the Level III position. Performs administrative and office support activities for the department. May assist with overflow work and fill in for other administrative staff.

Requirements

Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
Ability to write reports, business correspondence, and procedure manuals.
Ability to effectively present information and respond to questions from groups of managers, clients, customers and the general public.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Proficiency with Microsoft Word; Microsoft Excel; Microsoft Power Point; Microsoft Access; Paylocity and ability to work with department specific systems and applications.
High school diploma or GED required
Associate degree in business or related field OR certificate from a university or technical school
6 years of experience and training in an administrative related position, or a combination of education and experience.
Class III Gaming License issued by the Squaxin Island Gaming commission
May require department-specific licenses and registrations

Nice To Haves

Higher level education preferred

Responsibilities

Answers telephone and gives information to callers or routes call to appropriate official and places outgoing calls.
Assists the department with day-to-day administrative needs
Composes and types personal letters, inner-office correspondence and other memos to department.
Coordinates with other departments on a regular basis to ensure compliance with organizational policies and procedures.
Ensures up-keep and maintenance of employee files, including names, addresses, telephone numbers and titles, as well as all other files within the department in accordance with the organization's policies and procedures.
Files correspondence and other records.
Greets visitors, ascertains nature of business, and conducts visitors to employer or appropriate person.
Maintains and updates master calendar of department activities.
Maintains current inventory records of all department supplies.
Maintains hard copy and electronic filing system.
Maintains proper records of Personal Action Notices and Unsatisfactory Performance Documentation. Compiles such information on an as needed basis.
Makes copies of correspondence or other printed matter.
Orders office supplies for the department as needed.
Performs general clerical duties to include but not limited to; Photo copying, faxing, mailing, scanning and filing.
Places orders for operational equipment, office supplies, professional services, uniforms and tracks progress and results.
Prepares outgoing mail.
Processes payroll on a biweekly basis. Initiates appropriate adjustments.
Reads and routes incoming correspondence. Locates and attaches appropriate file to correspondence to be answered by departmental staff.
Records minutes of staff meetings.
Responsible for the accuracy, confidentiality and thoroughness of departmental records and reports.
Schedules appointments for employer.
Performs complex administrative support to department.
Interprets organizational policy and assists departments with compliance.
Drafts and types departmental policies and procedures.
Drafts correspondence the department and/or Manager based on departmental knowledge.
Responds to requests for information from other departments and/or the public.
Coordinates meetings, conferences, arranges travel schedules and reservations for the department and/or Manager.
Tracks attendance and reports to manager any issues that arise, including the need for possible disciplinary actions.
Gathers data, compiles and types statistical reports.
Studies management methods in order to improve the effectiveness and effectiveness and efficiency of workflow. Reviews and analyzes budget reports, identifies administrative needs and develops appropriate solutions or recommendations.
Conducts research and analytical studies, preparing reports that include cost analyses, comparative financial data, and informational data to support findings.
Coordinates collection and preparation of operating reports such as time and attendance records, terminations, new hires, transfers, budget expenditures, and statistical records of performance data.
Monitors and controls inventory of equipment and supplies.
Prepares for action by management recommendations for acquisition of newly developed, additional or replacement equipment.
Coordinates maintenance activities with operations to avoid disruption in communications and ensure efficiency of operations.
Interprets and applies laws, rules, and regulations applicable to the organization.
Uses judgment and makes decisions when faced with equipment failure, inhospitable maintenance conditions and/or software/hardware problems.
Responsible for knowing all events in the property.
Attend all mandatory meetings and training.
Maintain confidentiality.
Display sensitivity to Native American Culture.
Operate within the parameters of the Little Creek Human Resource Policies, Departmental Policies and all other applicable regulations.
Other duties may be assigned.
Responsible for Internal Control and Compact compliance regarding Casino Operations and ensure compliance with regulations of the Tribal Gaming Commission.
May supervise or guide the performance of lower-level position.