F&B Administrative Assistant

Omni Hotels & Resorts•Louisville, KY

1d•Onsite

About The Position

The Food & Beverage Administrative Assistant supports the Director of Food & Beverage and Assistant Director of Food & Beverage in maintaining a well-organized office, as well as providing coordination & support for operations during events and other high-volume days and times.

Requirements

Must be able to sit for long periods of time.
Must have significant mobility of arms and hands.
Must be able to bend, squat and push, pull and lift up to 25-30 pounds.
Must be able to see, hear and communicate verbally in writing.
Must be able to work a varied schedule week-to-week, including late nights, holidays, and weekends.
Must have previous experience with scheduling as well as coordination of Food & Beverage operations and/or events.
2-3 years' experience with computers and various computer programs, including excel.
High School graduate or GED equivalent.
Must be Star certified.
Must be Food Handler certified.
Must be a good listener, effective communicator and detail oriented.
Must meet deadlines, work with little supervision and be flexible to handle interruptions.
Must be literate and have extensive verbal, mathematical, and writing skills.
Must be able to apply common sense understanding to carry out instructions furnished, oral, or diagrammatic form.
Must have the ability to liaison between Food & Beverage Department Directorship and the rest of the team.
Must have strong, positive guest and employee relation skills, as well as a high standard of work ethic and integrity under all work circumstances.
Must be able to work in high stress situations.

Nice To Haves

Previous Food & Beverage experience strongly preferred.
Previous administrative/assistant experience strongly preferred.
Degree in Hospitality strongly preferred.

Responsibilities

Coordinate and provide logistical support during banquets and events, restaurant operations, and other F&B operations whenever necessary.
Answers office phone, greeting internal and external guests.
Coordinate travel arrangement for taskforce employees and managers.
Coordinate meetings, files, bookings, BEOs, purchase orders.
Check voicemails, e-mails and faxes and follow up accordingly.
Process mail for Food and Beverage Director and Managers.
Order and maintain office supplies.
Copy and distribute as needed.
Compose and type correspondence for F&B Director and Assistant Director as needed.
Process AP invoices for different vendors.
Compile data and compose spreadsheets in excel.
Complete monthly payroll, provide analysis and reports, and coordinate with the Finance Department to complete all payroll requirements on time.
Coordinate and sign up new F&B employees for serve-safe certification.
Maintaining discretion and confidentiality in sensitive matters.
Pro-active in gaining knowledge and skills in technological and educational advances for the continued development and advancement applicable to the company/department and staff.