Experiential Program Coordinator, Gateway Career Center

Lafayette College•Easton, PA

12d

About The Position

The Experiential Program Coordinator, Gateway Career Center, manages the operations, logistics, and data tracking that connect Lafayette College students with experiential learning and employment opportunities. Reporting to the Associate Director, Employer Relations and Experiential Learning, the coordinator manages day-to-day recruitment systems, executes major campus recruiting events, supports the development and delivery of experiential learning programs, manages specialized experiential cohorts, and oversees the Federal Work Study (FWS) campus employment workflow. The position supports program logistics and delivery, evaluates proposed programs and vendor partnerships, collaborates with campus stakeholders and external partners on new initiatives, tracks student applications and outcomes, and coordinates outreach. It also maintains recruiting and contact data in Handshake and a CRM, reviews employer and job postings for legitimacy and relevance, and coordinates employer communications and follow-up. The coordinator organizes career fairs, recruiting calendars, employer information sessions, and on-campus recruiting visits, working with campus departments on event logistics. The role also coordinates the seasonal FWS vacancy process, collaborates with Financial Aid, and serves as a point of contact for campus supervisors and eligible students.

Requirements

Bachelor’s degree required.
1–3 years of professional experience in career services, student affairs, human resources, event coordination, or operations management.
Proficiency with relational databases and tracking platforms, specifically Handshake and CRM software.
Exceptional attention to detail and ability to manage complex data entry, verification processes, and report generation.
Strong project management and event execution skills, with the ability to manage multiple timelines simultaneously.
Highly developed interpersonal skills for liaising with employers, campus departments, and the Financial Aid office.
Passion for supporting undergraduate students in a rigorous, highly selective liberal arts environment.

Responsibilities

Support operational execution, cohort registration, and scheduling for external experiential learning programs, including Training the Street and Podium.
Review and research proposals for new experiential learning opportunities and vendor partnerships to assess legitimacy, rigor, and relevance to liberal arts students.
Collaborate with campus stakeholders, alumni, and external partners to develop experiential learning initiatives, workflows, and application timelines.
Track student applications, completion, and performance across specialized experiential programs; update Handshake tracking fields and prepare outcome summaries for leadership.
Coordinate marketing campaigns and informational outreach to encourage engagement and diverse student participation in experiential opportunities.
Manage the application process for positions posted in Handshake and ensure required tracking data is complete and accurate.
Track employer contacts, services, and recruitment actions; collect student performance and job-offer data and prepare reports for leadership.
Maintain recruiting operations data and alumni, parent, and employer contact information in Handshake and a CRM system.
Review employer inquiries, full-time positions, internships, and interview schedules in Handshake for validity, accuracy, and relevance to student interests.
Communicate employer and alumni inquiries to the Associate Director and Senior Associate Director and assign inquiries to team members for follow-up based on industry expertise.
Coordinate career fair registrations, payments, confirmations, table layouts, student programs, and staff schedules under the direction of the Associate Director, Employer Relations and Experiential Learning.
Coordinate event logistics with Catering, Facilities, and Public Safety, including room setups, food and beverage, and parking.
Coordinate the primary calendar and schedule for fall and spring on-campus and virtual recruiting cycles.
Coordinate employer information sessions, including room reservations, platform postings, marketing, and student event coverage.
Oversee logistics for recruiting visits, provide employers with candidate resumes, directions, and interview schedules, and greet employers upon arrival.
Develop career fair invitation lists using historical attendee information and align outreach with managed employer accounts.
Coordinate seasonal outreach to faculty, staff, and campus departments to collect and post Work Study and Campus Job Employment vacancies in Handshake.
Collaborate with Financial Aid to ensure accurate FWS information and timely outreach to students and supervisors.
Serve as the primary campus point of contact for FWS questions and communicate with campus supervisors about hiring policies and eligible students about application workflows.