Coordinator, Experiential Events
About The Position
The Experiential Events Coordinator joins Success Academy’s Creative Agency to provide event logistics and administrative support as part of the experiential team. Working closely with and under the guidance of senior team members, this role helps ensure the smooth execution of a diverse portfolio of company events. The position supports event planning and logistics, vendor and internal-team coordination, on-site setup and troubleshooting, and expense tracking and invoice processing. It is a hybrid position based in the NYC Financial District office, with on-site work Tuesday through Thursday and remote work Monday and Friday.
Requirements
- Some experience or exposure to event coordination, hospitality, or logistics, such as through internships, prior roles, or coursework.
- Ability to support multiple tasks or events at once in a fast-paced environment.
- Strong attention to detail and commitment to quality output.
- Proactive, solutions-oriented mindset and willingness to ask for guidance when needed.
- Reliable follow-through and ability to meet deadlines.
- Good communication and collaboration skills for working effectively with vendors and internal teams.
Nice To Haves
- Familiarity with the NYC venue landscape.
Responsibilities
- Support planning and execution of logistics for a variety of events, assisting senior team members on more complex or high-volume efforts.
- Use existing planning resources, including a comprehensive database of NYC venues, to support planning and keep event logistics organized.
- Support communication with external vendors such as caterers and printers, and assist internal cross-functional teams to help ensure smooth event delivery.
- Assist with on-site setup and tear-down activities and help troubleshoot day-of issues under the direction of senior team members.
- Assist with tracking event-related expenses and support invoice processing to help ensure accurate records against event budgets.
Benefits
- Medical, dental, and vision coverage starting the first day; Success Academy covers 82% of its core medical plan.
- Free One Medical membership and confidential mental health support through EAP/Talkspace.
- 403(b) retirement plan with a 3% employer match.
- Up to $2,400 per year in employer HSA contributions.
- Employer-paid life and disability insurance.
- Public Service Loan Forgiveness eligibility.
- Generous paid time off and paid holidays.
- Paid parental leave.
- $50 per month cellphone stipend.
- Pre-tax commuter benefits.
- Backup family care.
- Performance-based earning incentives.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
