Experiential Operations Coordinator

Slate Auto•Long Beach, CA

1d•$60,000 - $83,000•Hybrid

About The Position

Slate is looking for a skilled Experiential Operations Coordinator to join their growing events team. This position will be responsible for overseeing and managing event technology, lead generation support, and handling all staffing & hospitality. Additionally, this role will work closely with the current Experiential Marketing Specialist with vehicle asset coordination, vehicle movement/logistics, event assets, and any additional experiential team support as assigned. The ideal candidate will be hands-on and excellent at juggling multiple tasks and projects simultaneously. This role will require travel at least 40% of the time and can sometimes be up to 60% during busy times.

Requirements

High school diploma required
2-4 years of experience in experiential marketing, event operations, event planning, or a related field with strong project management responsibilities.
Experience managing multiple projects, priorities, and stakeholders in a fast-paced environment.
Proficiency in Microsoft Office Suite.
Experience using project management software.
Comfortable using modern technology, mobile devices, and event technology platforms.
Strong organizational, project management, and multitasking skills.
Self-starter with the ability to make sound decisions and adapt quickly in dynamic environments.
Excellent written and verbal communication skills, with the ability to work effectively across internal teams, vendors, and event staff.
Positive, energetic attitude and a collaborative team-oriented mindset.
Ability to travel up to 40% of the time, with additional travel during peak event periods as needed.
Ability to stand for extended periods, lift event materials and equipment, and work in various weather conditions.
Applicants must be authorized to work in the United States on a permanent basis.

Nice To Haves

associate or bachelor’s degree preferred
Familiarity with event layout, event management, or similar software is a plus.
Experience with lead generation tools, CRM systems, or event lead capture technology is highly preferred.
Experience with vehicle logistics, tour management, or experiential marketing programs.
Knowledge of, or interest in, the automotive and electric vehicle industries.
Experience towing trucks and trailers or willingness to complete required training and certification (training provided by Slate).

Responsibilities

Evaluate, recommend, and support experiential events that align with Slate's business objectives and customer engagement goals.
Contribute to the development of event strategies and activation standards to ensure consistent, high-quality brand experiences.
Lead operational planning and execution throughout the event lifecycle, including logistics, timelines, documentation, budgets, contracts, sponsorships, and project management.
Occasionally serve as the on-site event lead, overseeing event setup, execution, teardown, and issue resolution.
Develop and manage Slate's event staffing strategy, including sourcing, selecting, onboarding, and training event staff.
Serve as the primary liaison for staffing agencies and contract personnel.
Build and maintain strong relationships with vendors, agencies, and event partners while negotiating contracts and ensuring cost-effective event execution.
Own the event lead generation strategy and supporting technology infrastructure.
Manage lead capture systems, software, and related event technology.
Partner with Digital, Growth, and Customer Service teams to continuously improve lead generation processes and event performance.
Partner with the Experiential Marketing Specialist to manage vehicle logistics, scheduling, maintenance, repairs, transportation, and event readiness.
Oversee event asset inventory, storage, quality control, and warehousing operations.
Develop scalable processes for inventory tracking and future asset planning.
Serve as a key point of contact for vehicle-related event support and logistics.
Coordinate event travel logistics, accommodations, hotel room blocks, and group travel needs.
Partner with internal travel resources to ensure efficient planning, reporting, and billing processes.
Partner closely with Marketing, Product, Commercial, Creative, and Customer teams to maximize event effectiveness and customer impact.
Ensure all event activations and supporting materials are consistent with Slate's brand standards and messaging.
Support the development of event marketing materials by providing accurate content, assets, imagery, and event information.
Bring creative ideas and innovative thinking to enhance customer experiences and event engagement.
Support the development and execution of event safety procedures and emergency action plans.
Serve as a point of contact for incident reporting and uphold safety standards at all events.
Maintain accurate event documentation and project records.
Perform other duties and special projects as assigned.