Operations Specialist

Manchester University • Fort Wayne, IN

17d • Onsite

About The Position

Manchester University is seeking an Experiential Education Operations Specialist for its Fort Wayne campus. As part of the Office of Experiential Education, this role provides operational coordination for clinical and experiential learning opportunities for students in health professions, nursing, and pharmacy. The specialist works with students, faculty, preceptors, and clinical partners to keep rotations, agreements, records, evaluations, and other processes accurate and moving efficiently.

The position coordinates student placements, maintains site and preceptor information and affiliation agreements, tracks documentation, and develops workflows that support the office. It also communicates schedules and requirements, prepares reports, and supports program evaluations related to accreditation standards. The role is full-time and based at the Fort Wayne campus, with a regular schedule of 8 a.m. to 5 p.m., Monday through Friday, and occasional additional hours or schedule changes.

Requirements

• High school diploma.
• Administrative or clerical experience.
• Proficiency in Microsoft Office.
• Ability to learn and navigate software systems.
• Strong written and verbal communication skills.
• Careful attention to detail and ability to manage multiple responsibilities.
• Ability to interact effectively and professionally with internal and external stakeholders.
• Commitment to collaborative, team-based outcomes, professional development, and an inclusive environment for students, faculty, and staff.

Nice To Haves

• Bachelor’s degree.
• Accuracy, follow-through, and meeting deadlines.
• Ability to organize detailed information and coordinate multiple priorities.
• Interest in improving processes.
• Responsiveness and a solution-focused approach when schedules or priorities change.
• Ability to hold oneself and others accountable for completing required information and meeting established expectations.

Responsibilities

• Coordinate required and elective student rotations and clinical placements.
• Maintain affiliation agreements with experiential and clinical education sites.
• Develop and maintain databases containing site, preceptor, affiliate faculty, and program requirement information.
• Track required documentation and help ensure records are complete and current.
• Build and improve workflows supporting efficient Office of Experiential Education operations.
• Communicate with students and preceptors about schedules, changes, requirements, and next steps.
• Prepare reports and support program evaluations associated with accreditation standards.
• Identify ways to organize information, streamline processes, and support students and partners.

Benefits

• Four weeks of paid time off annually.
• Health and wellness benefits.
• Retirement benefits.
• Professional development opportunities.
• Tuition remission opportunities for eligible employees and qualifying family members, subject to University policy and eligibility requirements.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED