Expense Specialist

Skadden • White Plains, NY

22h • Hybrid

About The Position

We are seeking an Expense Specialist to join our Firm. This position will be based in our White Plains office (hybrid). Please note during the training period which could be up to six months, you will be required to be on-site five days a week. This position audits expense reports and processes a variety of internal feeds including more complex department work assignments as needed.

Requirements

• Knowledge of relevant firm computer software programs (e.g., Chrome River, Aderant, Outlook, Excel, PowerPoint), with the ability to learn new software and operating systems
• Thorough knowledge of bookkeeping practices
• Demonstrates effective interpersonal and communication skills, both verbally and in writing
• Demonstrates close attention to detail
• Ability to handle multiple projects and shifting priorities
• Ability to handle sensitive matters and maintain confidentiality
• Ability to organize and prioritize work
• Ability to work well in a demanding and fast-paced environment
• Ability to work well independently as well as effectively within a team
• Flexibility to adjust hours and work the hours necessary to meet operating and business needs
• High School Diploma or equivalent
• Minimum six months’ related experience

Responsibilities

• Reviews expense reports received from firm employees and partners, checking accuracy of coding for client matters and disbursement codes.
• Ensures expenditures are in compliance with firm and tax authority guidelines, verifying that appropriate supporting documentation is included.
• Communicate orally and/or in writing any issues with the person submitting the expense report, adjusting expense reports as needed.
• Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others.
• Adds notations and appends imaged documents as needed.
• Processes weekly check/ACH payments and distribution of payments.
• Processes files received from internal and external sources related to firm expenditures, reviewing for accuracy and completeness.
• Reconcile and correct rejected transactions.
• Prepare AP sessions if appropriate.
• Manually enter and post client disbursement batches received from Firm's domestic and international offices.
• Adjust time entries as requested.
• Complies with and understands Firm operation, policies and procedures.
• Manages Firm resources responsibly.
• Performs non-routine assignments and other special projects.
• Performs other related duties as assigned.

Benefits

• Competitive salaries and year-end discretionary bonuses.
• Comprehensive health care (medical, dental, vision), savings plan/401(k) and voluntary benefits.
• Generous paid time off.
• Paid leave options, including parental.
• In-classroom, remote, and on-demand learning and professional development opportunities.
• Robust well-being classes and programs.
• Opportunities to give back and make an impact in local communities.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED