Expense Administrator

Westat•Bethesda, MD

1d•Hybrid

About The Position

Westat is seeking an Expense Administrator to join the accounting team. This role will oversee and administer travel and expenses (T&E) processing for up to 8000 employees, with a focus on improving operating processes across the organization. This position offers a hybrid work arrangement, requiring two days per week in our Bethesda, MD office and three days per week from a home office.

Requirements

Typically requires a bachelor's degree and a minimum of 4 years of relevant work experience, including experience in a similarly sized or larger organization mainly focused on the T&E functional area.
Experienced in both in-house (especially Deltek CostPoint or similar ERP) and external T&E systems, with experience training others in them.
Expert level knowledge of federal travel and expense regulations in a government-contracting environment.
Candidates must be authorized to work in the United States on a full-time basis.
Westat does not offer employment-based visa sponsorship (including H-1B sponsorship) for this role.

Nice To Haves

Superior customer service and communication abilities, both verbal and written, familiar dealing with all levels of staff.
Attention to detail with excellent organizational and time management skills to meet tight deadlines, under pressure, to deliver and meeting all statutory and corporate record keeping and reporting needs.
Must be self-driven with the ability to identify, plan and prioritize business opportunities.

Responsibilities

Perform travel and expenses (T&E) processing for field and office teams, verifying the internal controls are operating correctly, ensuring compliance with Federal Travel Regulations and Westat policies and business rules.
Ensure prompt and accurate T&E processing and reimbursement. Administer, monitor, report on, and provide guidance on corporate employee expense reports and the corporate credit card program.
Collaborate with Payroll, Tax, HR, and Internal Audit to ensure smooth functioning processes and comprehensive internal controls for T&E processing activities.
Support accurate and timely reporting and filings, ensuring T&E are processed to the correct Cost Objective (project charge code) and General Ledger (GL) accounts, and payments are correctly and quickly disbursed.
Support internal reviews and audits of Expense Reports, working with Internal Audit and external auditors.
Maintain excellent working relationships with the Travel Department on the Corporate Travel Program and the Treasury team on the Corporate Credit Card Program.
Drive continuous improvement and efficiencies through best-in-class enhancements to processes.