Expense Analyst

AvAirPros • Naples, FL

11h • Onsite

About The Position

AvAirPros is seeking an Expense Analyst to join their corporate team in Naples, FL. This role focuses on ensuring employee expenses are accurate, properly documented, compliant, and correctly allocated to projects and clients. The position involves partnering with employees, project teams, Accounting, and Financial Analysts to manage expense processes using Workday Expenses. The Expense Analyst will be a key resource for the system, identifying issues and trends, and contributing to reporting and financial analysis. This role is suitable for an accountant who enjoys understanding financial processes, paying close attention to detail, and becoming a subject matter expert.

Requirements

• Approximately 1–5 years of accounting experience.
• Organized, analytical, curious, and comfortable working with people as well as numbers.
• Smart, detail-oriented, accountable, and eager to learn.
• 1–5 years of accounting experience, with exposure to Accounts Payable, Accounts Receivable, expense management, or related accounting functions.
• Strong attention to detail and a commitment to accuracy.
• The ability to review financial information, spot inconsistencies, and ask the right questions.
• Comfort working with employees at all levels of an organization.
• Strong organizational skills and the ability to manage multiple priorities and deadlines.
• Good judgment when interpreting and applying company policies.
• Strong Excel and Microsoft Office skills.
• A willingness to learn systems and become a go-to resource for others.

Nice To Haves

• Experience with Workday is a significant plus, particularly Workday Expenses.
• Experience with expense management systems, receipt scanning/OCR, financial reporting, or audit support is also helpful.

Responsibilities

• Review and approve employee and non-employee expense reports for accuracy, completeness, proper documentation, and compliance with company policies.
• Verify expenses are properly allocated to client projects, Marketing, or Overhead, based on business purpose and project requirements.
• Review receipts and expense documentation and identify discrepancies, missing information, duplicate expenses, or unusual activity.
• Ensure appropriate Workday worktags, cost centers, and project allocations are used.
• Work with Accounting Operations Leads to understand project-specific requirements and how expense classifications affect client invoicing.
• Become the internal subject-matter expert for Workday Expenses, helping employees understand the system and resolving questions or issues.
• Help employees make the most of Workday's receipt scanning and OCR capabilities.
• Research and resolve problems within the Workday Expenses process, including issues resulting from business process or validation changes.
• Develop and maintain Workday reports and use financial data to identify trends, exceptions, and opportunities for improvement.
• Partner with Financial Analysts to provide expense reporting and analysis in support of revenue forecasting and business decisions.
• Help prepare documentation and reports for internal and external audits.
• Support the continued rollout and adoption of Workday Expenses throughout the company.
• Educate employees on expense policies and serve as a resource when questions arise.

Benefits

• 100% company-paid employee premiums for Medical, Dental, Vision, Short-Term Disability, and Long-Term Disability insurance
• Health and Dental coverage available for eligible dependents
• Company-funded Health Reimbursement Arrangement (HRA)
• 401(k) with company match and voluntary contribution
• Paid vacation, holidays, and sick leave
• Performance awards
• Employee ownership opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed