Workday Expense Report Analyst

AvAirPros•Naples, FL

2d•Onsite

About The Position

The Workday Expense Report Analyst is responsible for managing the creation, review, and approval of employee and non-employee expense reports within Workday. This role ensures that all expenses are accurately documented, compliant with company policies, satisfy IRS and client audit requirements, and are processed promptly to support timely employee reimbursements and client invoicing.

Requirements

Proficiency in Workday Expenses module a plus, including creating, editing, and approving expense reports.
Demonstrated understanding of company expense policies, travel regulations, and reimbursement procedures. Ability to effectively communicate application of policy with employees at all levels of the organization.
Strong attention to detail and accuracy in financial documentation.
Ability to manage multiple tasks and meet deadlines.
Familiarity with receipt scanning, OCR, and digital document management a plus.
Basic knowledge of financial compliance and audit processes.
Experience in Accounts Payable and Accounts Receivable: 1 – 3 years.

Nice To Haves

Proficiency in Workday Expenses module a plus, including creating, editing, and approving expense reports.
Familiarity with receipt scanning, OCR, and digital document management a plus.

Responsibilities

Review and Approve Expense Reports: Use Workday’s Inbox (“My Tasks”) to review expense reports, ensuring inclusion of proper documentation, and that expenses are correctly allocated to client projects, Marketing or Overhead as determined by the business purpose provided. Collaborate with Accounting Operations Leads to understand nuances of specific projects, and their impact on invoicing and expense classification changes post-approval.
Compliance and Policy Adherence: Verify that expenses align with company travel, credit card, and reimbursement policies. Ensure worktags and cost center allocations are correct.
Receipt Management: Review and validate receipts for legibility and completeness, ensuring expense entries are in sync with receipt details. Engage and educate the user community on the utilization of Workday’s receipt scanning and OCR features to populate expense line details.
Establish and maintain reporting process: Partner with Financial Analysts to develop Workday reports, analyze data, and provide executive summary of findings. Coordinate with Financial Analyst to deliver analyses in conjunction with revenue forecast.
Training and Support: Assist users in understanding Workday expense processes and troubleshoot reported and observed issues. Utilize various reports to research expenses for potential duplication, and to identify reports requiring special handling resulting from changes made within the Workday Expenses module (e.g. Business Process and/or Custom Validation changes). Participate in roll-out of the Workday Expenses module to remaining staff. Act as SME for all matters related to employee expense reimbursements, provide guidance related to Workday functionality.
Audit Support: Prepare reports and documentation for internal or external audits as needed.
Accounts Payable support: Assist Accounting Operations Leads with receipt and posting of supplier invoices, supplier payment processing, supplier inquiries and A/P reconciliations.
Accounts Receivable support: Assist Leads with client invoicing requirements, including use of Workday invoicing functionality, application of client payments, unapplied cash research and A/R reconciliations.