Executive Support Analyst

JRC Careers • District of Columbia, United States, DC

6h • $90,000 - $100,000

About The Position

JRC is seeking an Executive Support Analyst to support its Systems Engineering and Integration Team and senior leadership. This high-visibility role helps keep operations organized, priorities aligned, and critical activities moving forward in a fast-paced national security environment. The analyst provides executive, administrative, scheduling, communications, travel, visitor-coordination, documentation, and technical support to leadership and contributes to high-priority Department of Defense missions.

The role includes managing front-office operations and complex leadership calendars; coordinating meetings, conferences, events, visits, and travel; preparing and reviewing executive correspondence and presentations; handling sensitive and classified materials in accordance with security protocols; and troubleshooting communications and network-related issues. The analyst is expected to exercise discretion, adapt to changing priorities, and deliver precise, timely customer service.

Requirements

• Bachelor’s degree in a related field, or an equivalent combination of education and administrative or analyst experience.
• At least 3 years of experience as an executive assistant, executive support analyst, or program analyst in a fast-paced, dynamic military or DoD environment.
• Operational familiarity with Navy rank structures, specifically O-5/O-6+ military officers and SES levels, as well as protocol, military chain of command, and staff procedures.
• Active DoW SECRET clearance or higher, or an active clearance in good standing within the past two years.
• Excellent communication, organizational, and problem-solving skills.
• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and Project), Adobe Acrobat, Foxit, Visio, and digital collaboration tools (MS Teams, SharePoint, and Confluence).
• Ability to maintain strict confidentiality and handle sensitive and classified information with discretion.
• Flexibility to adapt to changing command priorities and deadlines.

Nice To Haves

• Direct experience working within Department of the Navy headquarters environments.
• Working knowledge of the Department of the Navy Correspondence Manual and Defense Travel System (DTS).

Responsibilities

• Answer calls and emails, coordinate staff engagements with the Chief of Staff, capture urgent same-day or next-day after-action requests, and track follow-on action items to closure.
• Manage front-desk traffic, respond promptly to phone calls, and attend to schedule requests made in person or by email.
• Provide administrative support during scheduled core hours, maintain Front Office continuity, and regularly update official Front Office phone and recall rosters.
• Organize group meetings, conferences, executive huddles, and special events with senior Navy military officials, SES leaders, program managers, and other stakeholders.
• Print read-aheads, assemble trip binders, take meeting notes, and track follow-ups.
• Manage complex leadership calendars and resolve last-minute schedule changes in person or electronically.
• Prepare, edit, and refine correspondence, policy memos, reports, and presentation decks for senior Navy decision-makers using Department of the Navy Correspondence guidelines.
• Assist leadership with scheduling employee check-in and check-out workflows.
• Review and route documents requiring leadership signatures in a timely manner.
• Securely receive, process, store, and dispose of sensitive and classified documents in compliance with security protocols.
• Review PowerPoint decks for accuracy, completeness, and compliance with SSP branding standards.
• Submit Visit Authorization Requests (VARs), coordinate security access, and greet and direct external visitors, distinguished guests, and industrial partner guests.
• Coordinate complex senior-leadership travel itineraries and logistics in alignment with the Defense Travel System (DTS) and SATO; prepare site-visit agendas, build trip binders, and file travel claims.
• Troubleshoot technical issues with SIPR Tokens, SVTC, RED networks, and MS Teams to support uninterrupted C4I and leadership communications.

Benefits

• Competitive compensation package.
• Employee benefits program supporting team members’ well-being and success.
• Collaborative work environment where teamwork, creativity, and innovation thrive.
• Opportunities for professional growth and development.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level