Executive Specialist

Wells Fargo•New York, NY

1d•$50 - $81•Hybrid

About The Position

Wells Fargo is seeking an Executive Specialist who will provide a high level of professional administrative support to an executive leader within Corporate & Investment Banking. This role includes a balance of senior executive level administrative work, as well as ongoing ad hoc project/business initiatives such as planning meetings, tracking deliverables, and pulling routine reports. In this role, you will provide administrative support to an Executive leader within CIB COO. This includes detailed calendar and inbox management; effective scheduling of meetings and activities as required; coordinating and supporting meeting setup and execution. You will partner with executives to ensure they are fully briefed and prepared for meetings etc. You will perform a proxy role for various systems and internal approvals, and provide administrative assistance on projects, committee/Board meeting preparation etc. You will also coordinate senior leader schedules, global travel etc., and manage, create, and distribute reports and meeting documents as required; take and distribute meeting minutes if needed. You will perform detailed administrative tasks as required, and partner with support teams for any technology, facilities, or support needs that arise for the business. You will collaborate and consult with peers, colleagues, and managers to resolve issues and achieve goals, and represent the office with competence and professionalism. You will operate with the highest standards of confidentiality, discretion, and diplomacy, and use initiative to rapidly resolve general issues and queries in an efficient manner.

Requirements

2+ years of Executive Administration experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education

Nice To Haves

Experience providing support to C-Suite/ board level executives
Excellent verbal and written communication skills with the ability to think logically and consider alternatives to provide practical solutions based on a broad understanding of relevant factors
Ability to manage changing travel itineraries, accurately manage expense reimbursement, planning events, manage a busy calendar and appointments flawlessly
Ability to work effectively with key team members and partners across various time zones and locations
Dynamic, highly motivated, target oriented and professionally committed at all times
Excellent organizational skills with the ability to multitask and use initiative
Ability to make timely and independent judgment decisions while working in a fast-paced and results-driven environment
Proven track record for consistently meeting and exceeding goals and delivering a superior level of job performance
Extensive experience to an advanced level of using all Microsoft Office applications e.g. PowerPoint for detailed presentations, Outlook for managing multiple diaries, Excel and Word
Experience working in a detailed multinational organization
Experience working in a financial services organization is essential
Ability to assess issues, make quick decisions, implement solutions, and influence change
Ability to take initiative and work independently with minimal supervision in a structured environment
Ability to develop partnerships and collaborate with other business and functional areas
Strong attention to detail and accuracy skills
Resilient, proactive, and hands-on with a can-do attitude
Meticulous approach with a high attention to detail

Responsibilities

Provide administrative Support to an Executive leader within CIB COO.
Detailed calendar and inbox management; effective scheduling of meetings and activities as required; coordinating and supporting meeting setup and execution
Partner with executive’s to ensure the executive is fully briefed and prepared for meetings etc.
Perform proxy role for various systems and internal approvals
Provide administrative assistance on projects, committee/ Board meeting preparation etc.
Coordinate senior leader schedules, global travel etc.
Manage, create, and distribute reports and meeting documents as required; take and distribute meeting minutes if needed
Performs detailed administrative tasks as required
Partner with support teams for any technology, facilities, or support needs that arise for the business
Collaborate and consult with peers, colleagues, and managers to resolve issues and achieve goals
Represent the office with competence and professionalism
Operate with the highest standards of confidentiality, discretion, and diplomacy
Use initiative to rapidly resolve general issues and queries in an efficient manner