Executive Communications Specialist
About The Position
Penn State’s Office of Strategic Communications—the University’s central public relations and marketing division—seeks a highly organized individual to serve in a newly created role to support the development and execution of executive communications for Penn State’s President, Provost, and other leaders. The Executive Communications Specialist will manage the pipeline of speaking engagements, coordinate workflows across teams, and ensure seamless alignment among messaging, logistics, and speaking engagements. The role requires a detail-oriented professional who thrives in a fast-paced environment and works effectively with senior leaders and cross-functional partners. This position offers a hybrid work arrangement that combines remote and on-campus working.
Requirements
- Bachelor's Degree
- 1+ years of relevant experience; or an equivalent combination of education and experience accepted
- Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities simultaneously
- Ability to work collaboratively across teams and build relationships with diverse stakeholders
- Self-starter with a proactive approach to problem-solving and a strong sense of ownership
- Ability to work under tight deadlines and adapt quickly in a dynamic environment
- Discretion and professionalism in handling sensitive or confidential information
- Familiarity with speechwriting processes, event planning, and executive briefing development
Nice To Haves
- Experience supporting senior executives and working in higher education or a similar complex organizational environment
Responsibilities
- Oversee and manage the calendar of speaking engagements and remarks for the President and Provost, ensuring deadlines and priorities are clearly defined and met
- Coordinate the workflow of executive communications, from initial request through final delivery
- Partner with event organizers and internal stakeholders to align on event goals, audience, and logistics
- Draft and compile event briefing materials
- Support planning of executive video recordings, including preparing briefing materials and coordinating logistics with the visual content team
- Serve as a liaison between the Office of Strategic Communications and the President’s and Provost’s offices to ensure clarity, responsiveness, and alignment
- Contribute to the planning and execution of institutional town halls
Benefits
- Comprehensive medical coverage
- Dental coverage
- Vision coverage
- Robust retirement plans
- Substantial paid time off (holidays, vacation, and sick time)
- 75% tuition discount for employees, eligible spouses, and children
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
