Executive Services Specialist

Headquarters, Air Force Reserve Command • Youngstown, OH

13d

About The Position

The primary purpose of this position is to serve as the Executive Support Specialist and primary administrative advisor to the Wing Commander, Vice Commander, and Command Chief. This role involves serving as a key administrative advisor, providing analytical support and programmatic oversight to evaluate and adapt administrative processes. The specialist functions as the Project Officer and central director for all Wing Commander-mandated initiatives and executive-level planning efforts. They govern the review of higher-level taskings from the NAF, MAJCOM, and Air Staff, independently determining optimal courses of action and executing rigorous quality control for all Wing-level executive responses. Additionally, the role directs executive scheduling and logistics, exercising delegated authority to prioritize commitments based on shifting mission requirements and Wing leadership priorities.

Requirements

• U.S. Citizenship Required
• Males must be registered for Selective Service, see www.sss.gov
• A SECRET security clearance is required
• If authorized, PCS will be paid IAW JTR and AF Regulations.
• If receiving an authorized PCS, you may be subject to completing/signing a CONUS agreement.
• This position is subject to provisions of the DoD Priority Placement Program
• May occasionally be required to work other than normal duty hours and/or shift work may be required which may include overtime and/or irregular hours
• Disclosure of Political Appointments
• Depending on the type of position (competitive/excepted) you are selected for, you will be required to serve a 1-year probationary period OR 2-year trial period.
• Upon completion of your probationary/trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
• One (1) year of specialized experience at the next lower grade GS-09, or equivalent in other pay systems.
• Examples of specialized experience includes: (1) Working with administrative analysis and problem-solving techniques to evaluate staff processes, interpret administrative data, and develop recommendations to improve the efficiency of executive support operations; (2) Working with administrative structures, staff roles, and command channels of the Organization and higher-echelon Air Force/DoD organizations to effectively coordinate executive taskings and provide administrative advisory services; and (3) Working with advanced executive support systems and software (e.g., MS Office Suite, SharePoint, Defense Travel System) to manage complex scheduling, coordinate executive travel, generate data-driven reports, and facilitate high-visibility logistics.

Nice To Haves

• Ph.D. or equivalent doctoral degree or 3 years of progressively higher level graduate education leading to a Ph.D. degree or LL.M which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, if related.
• Knowledge of administrative analysis and problem-solving techniques to evaluate staff processes, interpret administrative data, and develop recommendations to improve the efficiency of Wing executive support operations.
• Knowledge of the administrative structures, staff roles, and command channels of the Wing and higher-echelon Air Force/DoD organizations to effectively coordinate executive taskings and provide administrative advisory services.
• Knowledge of administrative rules and skill in using executive support systems (e.g., MS Office, SharePoint, DTS) to manage complex scheduling, executive travel, and high-visibility logistics.
• Skill in written and verbal communication to prepare clear, concise, and accurate reports, briefings, and correspondence for senior leaders and external stakeholders.
• Skill in planning and managing short and long-term projects and initiatives, including the ability to identify resources, track milestones, and resolve program shortfalls.
• Ability to exercise independent judgment and use tact and diplomacy to build successful cross-functional teams and resolve complex problems impacting the command mission.

Responsibilities

• Serve as a key administrative advisor to Wing leadership, providing analytical support and programmatic oversight to evaluate and adapt administrative processes.
• Function as the Project Officer and central director for all Wing Commander-mandated initiatives and executive-level planning efforts.
• Govern the review of higher-level taskings from the NAF, MAJCOM, and Air Staff, independently determining optimal courses of action and executing rigorous quality control for all Wing-level executive responses.
• Direct the executive scheduling and logistics, exercising delegated authority to prioritize commitments based on shifting mission requirements and Wing leadership priorities.

Benefits

• A career with the U.S. government provides employees with a comprehensive benefits package.
• As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.
• Disabled veteran leave is available to a Federal employee hired on/after 5 Nov 2016, who is a veteran with a service-connected disability rating of 30% or more.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Ph.D. or professional degree