Executive Secretary

Virginia Information Technologies Agency • Suffolk, VA

5d • Onsite

About The Position

The Virginia State Police (VSP) is seeking to hire an Executive Secretary at the Division V Headquarters in Suffolk, Virginia. The job duties for this position include but are not limited to: Serving as the Office Manager, by prioritizing and organizing Division workflow, and conducting all scheduling of assignments, deadlines, responses, and meetings. Serving as the Record Clerk for Division and ensuring compliance with Department Record Management Program and VA Public Records Act. Providing Administrative Assistance and Support to the Division and Area staff. Preparing statistical reports and entering required data for mandated reporting. Composing routine and confidential correspondence and reports.

Requirements

• Knowledge of Department administrative and general office policies and procedures.
• Knowledge of standard office filing systems.
• Knowledge of proper grammar, spelling, and punctuation.
• Skills in the use of computers and using Microsoft Office applications.
• Skills in operating automated office equipment.
• Ability to coordinate the office workflow.
• Ability to prioritize work to meet established deadlines.
• Ability to prepare correspondence, reports, and memoranda.
• Ability to communicate effectively orally and in writing in English.
• Ability to work with Department staff, executives and the public.
• Ability to work independently and as a member of a team.
• Ability to follow written and oral procedures and guidelines.
• Secretarial and administrative experience required.
• Must be qualified to serve as a Notary Public.
• High school diploma or equivalent.

Responsibilities

• Serving as the Office Manager, by prioritizing and organizing Division workflow, and conducting all scheduling of assignments, deadlines, responses, and meetings.
• Serving as the Record Clerk for Division and ensuring compliance with Department Record Management Program and VA Public Records Act.
• Providing Administrative Assistance and Support to the Division and Area staff.
• Preparing statistical reports and entering required data for mandated reporting.
• Composing routine and confidential correspondence and reports.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED