Executive Secretary 1

Commonwealth of Pennsylvania•Dauphin County, PA

1d•Hybrid

About The Position

The Executive Secretary 1 position with the Department of Human Services is not your typical administrative professional role. You will support a Deputy Secretary and work at the center of high-level decision-making in state government by partnering with executive leadership, managing complex priorities, and keeping a fast-paced office running seamlessly. This role goes well beyond traditional administrative tasks and is well suited for someone who enjoys anticipating needs, taking initiative, and making meaningful contributions.

Requirements

Three years of progressively responsible experience in secretarial work.
Appropriate formal post high school secretarial training may be substituted for the required experience on a year-for-year basis; or Any equivalent combination of experience and training.
Meet the PA residency requirement.
Be able to perform essential job functions.

Nice To Haves

Ability to handle sensitive, confidential information with professionalism and discretion.
Strong organization skills.
Careful judgment.

Responsibilities

Manage schedules, prepare materials, coordinate communication, and assist with daily office operations.
Schedule meetings, confirm appointments, coordinate conference rooms, and handle teleconference arrangements.
Arrange travel plans, prepare itineraries, and process related expense reports.
Organize and compile materials the Deputy Secretary needs for meetings.
Receive visitors, answer calls, and share important updates with supervisors and staff.
Assign, monitor, and follow up on documents and responses submitted to the office.
Maintain filing systems, manage supplies, and support general office procedures.