Executive Secretary
About The Position
This position provides high-level administrative and operational support to the Chief Medical Officer and Chief Clinical Officer in a hospital setting, overseeing office management, scheduling, correspondence, meeting coordination, policy management, credentialing, and medical education activities. Responsibilities include managing executive calendars, maintaining confidential records and reports, coordinating physician coverage and onboarding, serving as department timekeeper, preparing meeting minutes and dashboard reports, and supporting special projects and quality initiatives. The role also manages PowerDMS policy reviews and compliance, coordinates student and resident medical education rotations, assists with physician credentialing and Joint Commission standards, and acts as a liaison across departments to ensure efficient communication, organization, and timely completion of administrative and clinical operations.
Requirements
- Proficiency in office software and automation tools (e.g., Microsoft Office Suite, PowerBI, PowerDMS).
- Strong organizational and project management skills.
- Excellent written and verbal communication abilities.
- Ability to manage competing priorities under pressure.
- Professional demeanor and interpersonal skills for engaging with diverse stakeholders.
- Resilience and adaptability in a fast-paced environment with frequent interruptions.
Nice To Haves
- College degree in business or a related field.
- Experience in a hospital or other healthcare setting.
Responsibilities
- Manage assigned projects, ensuring timely completion and effective coordination.
- Prepare and edit a wide range of documents, including letters, reports, meeting minutes, presentations, spreadsheets, graphs, dashboards, and databases, utilizing advanced office automation tools and software.
- Apply knowledge of office management practices and procedures to support efficient operations.
- Draft and compose professional correspondence with strong grammar and writing skills.
- Interact effectively with public officials, executives from public and private organizations, and members of the general public.
- Perform effectively in a fast-paced environment with frequent interruptions, demonstrating resilience and adaptability.
- Provide administrative support to other staff members as needed.
- Manage executive calendars.
- Maintain confidential records and reports.
- Coordinate physician coverage and onboarding.
- Serve as department timekeeper.
- Prepare meeting minutes and dashboard reports.
- Support special projects and quality initiatives.
- Manage PowerDMS policy reviews and compliance.
- Coordinate student and resident medical education rotations.
- Assist with physician credentialing and Joint Commission standards.
- Act as a liaison across departments to ensure efficient communication, organization, and timely completion of administrative and clinical operations.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
