Executive Secretary

Virginia Information Technologies Agency • Colonial Heights, VA

1d • $45,000 - $65,000 • Onsite

About The Position

The Virginia State Police (VSP) is seeking to hire an Executive Secretary at the Division 1 Headquarters in Colonial Heights, Virginia. The job duties for this position include but are not limited to: Serving as the Office Manager. Monitoring daily administrative activities originating and incoming to Division Headquarters staff as needed to ensure efficiency and continuity of operations. Providing administrative assistance and support to the division and area staff by answering inquiries based upon knowledge and experience. Composing routine and confidential correspondence and reports. Managing files. Notarizing documents.

Requirements

• Knowledge of administrative and general office policies and procedures.
• Knowledge of standard office filing systems.
• Skill in typing.
• Skill in data entry.
• Skill in operating a computer.
• Skill in using Microsoft Office Applications.
• Skill in using automated office equipment.
• Ability to communicate effectively orally and in writing in English.
• Ability to draft correspondence and reports.
• Ability to work independently.
• Ability to lead and train subordinate staff.
• Ability to interpret and follow written and oral guidelines.
• Ability to interact professionally with staff, Department executives, and the public.
• Secretarial and administrative experience required.
• Must be qualified to serve as a Notary Public.
• Graduation from high school or equivalent.

Responsibilities

• Serving as the Office Manager.
• Monitoring daily administrative activities originating and incoming to Division Headquarters staff as needed to ensure efficiency and continuity of operations.
• Providing administrative assistance and support to the division and area staff by answering inquiries based upon knowledge and experience.
• Composing routine and confidential correspondence and reports.
• Managing files.
• Notarizing documents.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED