EXECUTIVE SECRETARY III
About The Position
The Division of Rehabilitation Services is seeking to hire a detail-oriented professional to serve as secretary to the Superintendent at Illinois School for the Deaf in Jacksonville and performs secretarial functions for the superintendent such as composing, transcribing, and keyboarding correspondence, maintaining files, and preparing reports for the superintendent. The Division of Rehabilitation Services (DRS) is the state’s lead agency serving people with disabilities committed to diversity, equity, inclusion, accessibility, and racial justice. The mission of the Division is to assist individuals with disabilities in achieving their goals of employment, education, and independent living.
Requirements
- Requires knowledge, skill and mental development equivalent to completion of two (2) years of secretarial or business college and three (3) years of secretarial experience OR completion of high school and five (5) years of secretarial experience.
- Requires ability to keyboard accurately at 55 wpm.
- Requires the ability to communicate using sign language at the Intermediate Level (Sign Language Proficiency Interview) using SLPI.
Nice To Haves
- Three (3) years of experience effectively communicating in written and oral formats and coordinating the day-to-day activities for an administrator in a public or private organization.
- Three (3) years of experience working in a public or private organization in a social or human services field maintaining confidentiality and handling sensitive information.
- Two (2) years of experience meeting deadlines with strong attention to detail while multitasking multiple projects.
- Two (2) years of experience developing and maintaining professional working relationships with staff, customers, vendors, and public.
- Two (2) years of experience developing, proofreading, and revising documents that include correspondence, spreadsheets, reports and presentations for a public or private organization.
- Two (2) years of experience coordinating meeting arrangements, including the maintenance of calendars and travel plans.
Responsibilities
- Performs complex secretarial and confidential work for the Illinois School for the Deaf (ISD) Superintendent.
- Prepare reports including charts, graphs, software applications, etc.
- Serves as receptionist to the Superintendent’s Office.
- Enters non-certified staff inventory, unfilled positions, certified staff salaries, positions, evaluations, contract days and time off in the Illinois State Board of Education (ISBE) Employee Information System annually.
- Serves as timekeeper for multiple timekeeping groups.
- Serves as the liaison between ISD and the Director’s office.
- Posts ISD Advisory Council meeting minutes and agenda to the ISD website.
- Performs other duties as assigned or required which are reasonably within the scope of the duties enumerated above.
Benefits
- A Pension Program
- Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
- 3 Paid Personal Business Days annually
- 12 Paid Sick days annually (Sick days carry over from year to year)
- 10-25 days of Paid Vacation time annually - (10 days in year one of employment)
- 13 Paid Holidays annually, 14 on even numbered years
- Flexible Work Schedules (when available dependent upon position)
- 12 Weeks Paid Parental Leave
- Deferred Compensation Program - A supplemental retirement plan
- Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
- Federal Public Service Loan Forgiveness Program eligibility
- GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
- 5% Salary Differential for Bilingual Positions
- Commuter Savings Program (Chicago only)
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
