Secretary III

Bering Straits Native Corp • Hampton, VA

1d • Onsite

About The Position

The Essential Duties and Responsibilities are intended to present a descriptive list of the range of duties performed for this position and are not intended to reflect all duties performed within the job. Other duties may be assigned. To perform this job successfully, an individual must be able to satisfactorily perform each essential duty. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position. Applicants will be notified via phone or email within ten (10) business days of submittal.

Requirements

• High School Diploma or nationally recognized equivalent
• 1 to 3 years of administrative support experience
• Strong organizational skills
• Strong written and verbal communication skills
• Extensive knowledge/skills utilizing Microsoft Office to include Outlook, Excel, Word, etc.
• Experience with maintaining comprehensive certification spreadsheets or databases.
• Ability to work well with all levels of internal management and staff, outside clients and vendors.
• Ability to monitor and follow up on outstanding items.
• Sensitivity to confidential matters is required.
• Great attention to details

Nice To Haves

• Experience with Deltek Time & Expense or similar timekeeping software
• Experience with NexGen IT
• Ability to handle multiple tasks at once

Responsibilities

• Perform and track on-boarding and out-processing of employees.
• Update and maintain on-site personnel files for all employees who work under these contracts.
• Establish and/or maintain Excel spreadsheets for certifications, training, and personnel.
• Update and prepare coversheets and training documents for compliance binders.
• Perform general administrative duties to support the contract and senior management. This includes filing and organizing paperwork, copying, scanning, and posting paperwork.
• Draft and/or compile administrative support material, to include memos and the revision of post orders.
• Maintain records for auditing purposes and accurate documentation of work performed within contract requirements.
• Organize inventory and maintain current stock counts (keeping within weight restrictions).
• Ensure compliance with company policies and procedures, contract requirements and other applicable laws and regulations.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED