Executive Secretary, Internal Medicine, Full Time, First Shift

UC Health • Cincinnati, OH

7d

About The Position

Provide support to the departmental SVP/CIO and the Information Systems & Technology management team. Perform secretarial duties as required to support department operations. The position coordinates leadership and other meetings, supports departmental equipment and supplies, maintains calendars and surveys, handles travel authorization processing, prepares communications, and provides organizational and project support.

Requirements

• High school diploma.
• At least two years of experience in database management.
• Proficiency in Excel, Word, and PowerPoint.

Nice To Haves

• Associate degree and/or education in a related field.

Responsibilities

• Coordinate leadership meetings, prepare agendas, attend meetings, and take minutes.
• Coordinate other meetings according to the meeting sponsor’s criteria and provide the tools needed for successful meetings.
• Coordinate needs for departmental equipment.
• Maintain conference room calendars.
• Maintain and replenish storeroom stock; collect orders from contacts and place orders in a timely manner.
• Develop, provide, and maintain surveys as assigned, and coordinate reporting on survey data with staff.
• Use desktop applications, including Microsoft Office, to support organizational needs; independently create forms and other tools or formats as appropriate.
• Support the travel authorization process by assisting with forms, obtaining signatures, and processing check requests or credit card payments when needed.
• Replace toner in printers and copiers and contact vendors for copier repairs.
• Prepare drafts of memos, letters, and departmental communications.
• Maintain employee contact information.
• Maintain and update organizational charts.
• Work with managers to obtain completed forms for new hires and terminated associates.
• Update forms for new-hire packets, exit packets, and travel authorization packets.
• Provide miscellaneous project support as needed.
• Provide weekly status reports to the Business Office Manager.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED