Executive Secretary, Internal Medicine, Full Time, First Shift

UC Health • Cincinnati, OH

7d

About The Position

The Executive Secretary provides support to the departmental SVP/CIO and the Information Systems & Technology management team, performing secretarial and departmental support duties. The role coordinates leadership and other meetings, supports departmental equipment and office needs, maintains records and organizational materials, and assists with travel authorization and communications. The position also provides miscellaneous project support and weekly status reports to the Business Office Manager.

Requirements

• High school diploma.
• At least two years of experience in database management.
• Proficiency in Excel, Word, and PowerPoint.
• No license or certification required.

Nice To Haves

• Associate degree and/or education in a related field.

Responsibilities

• Coordinate leadership meetings, prepare agendas, attend meetings, and take minutes.
• Coordinate other meetings according to the criteria set by the meeting sponsor and provide tools needed for successful meetings.
• Coordinate departmental equipment needs.
• Manage conference room calendars.
• Maintain the storeroom with sufficient stock, collect orders from contacts, and place orders in a timely manner.
• Develop, provide, and maintain surveys as assigned, and coordinate reporting on survey data with staff as needed.
• Use desktop applications, including Microsoft Office, and exercise independent judgment to create forms and other tools or formats.
• Assist with the Travel Authorization process, including completing forms, obtaining signatures, and processing check requests or credit card payments when needed.
• Replace toner in printers and copiers and contact providers to request copier repairs.
• Prepare drafts of memos, letters, and departmental communications.
• Maintain employee contact information.
• Maintain and update organizational charts.
• Work with managers to obtain completed forms for new hires and terminated associates.
• Update forms for new-hire, exit, and Travel Authorization packets.
• Provide miscellaneous project support as needed.
• Provide weekly status reports to the Business Office Manager.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED