Executive Secretary II (7474)

The Salvation Army•Jackson, MS

15h•Onsite

About The Position

This position is responsible for managing and overseeing the administrative functions of the Program and Women’s Ministry and Personnel and Property’s departments to ensure effective and timely workflow processes.

Requirements

Ability to meet attendance requirements.
Ability to read, write, and communicate the English language.
Ability to perform routine mathematical computations.
Ability to key information into a computer.
Ability to sort and file documents alphabetically and numerically.
Associate’s degree in Business, Finance, or related field, and four years progressively responsible experience performing administrative work in a general office, with at least two years working at the executive level, or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.
Valid state driver’s license

Responsibilities

Manages and oversees the administrative functions of the office(s) to ensure effective and timely workflow processes.
Manages all modes of communication into and out of the office(s); handles routine to complex issues, ensuring that only those requiring authorization, input, and/or approval are funneled through the supervisors.
Manages calendar for divisional events, invitations, conferences, meetings, visits, etc. requiring participation of or input from the supervisors.
Coordinates and processes a wide range of administrative responsibilities associated with the preparation and administration of Salvation Army conferences, councils, seminars, and special meetings.
Handles the administrative functions of the annual Divisional Program Review and employee events, i.e. setting tables, ironing tablecloths, assisting in preparing and/or setting out food, etc.