Executive Secretary E10 (Administrative Professional) Bureau of Field Services

State of Michigan•Lansing, MI

About The Position

The Bureau of Field Services (BFS) is seeking an Executive Secretary E10 to support its team. BFS focuses on innovation and providing leading-edge services and solutions, and works to improve safety and efficiency in Michigan’s highway programs. The bureau describes its culture as positive, diverse, and supportive of employees’ strengths. The role calls for proactive administrative support in a fast-paced environment with competing priorities and substantial coordination among internal and external stakeholders. The Executive Secretary is expected to support the Division Administrator, manage the administrator’s time effectively, anticipate needs, exercise initiative and independent judgment, and help improve administrative operations. Remote work and alternate work schedule requests may be considered based on operational needs and within established limits. Applicants must attach a written assignment titled “Coordination,” no longer than one page, describing how they would proactively support the Division Administrator, anticipate needs, improve administrative processes, prioritize work, coordinate with others, and implement solutions, including appropriate use of technology. The application process may include pre-employment drug testing and a physical if applicable, as well as criminal and driving record checks if applicable. Offers are conditional on results indicating eligibility. Use of AI software is prohibited in all areas of the selection process.

Requirements

High school education or equivalent educational level typically acquired through completion of high school.
Five years of office experience involving administrative support practices, including one of the following: three years equivalent to experienced (E7) administrative support work, Secretary 7, or Legal Secretary 7; two years equivalent to advanced (E8) administrative support work, Secretary E8, or Legal Secretary E8; or one year equivalent to Secretary 9, Legal Secretary 9, or Senior Executive Management Assistant 9.
Attach a written assignment titled “Coordination,” no longer than one page, addressing proactive support, anticipation of needs, process improvement, prioritization, coordination, implementation of solutions, and use of technology where appropriate.
Newly hired state employees must submit to and pass a pre-employment drug test and a physical if applicable; criminal and driving records will be checked if applicable.
Use of artificial intelligence software is prohibited throughout the selection process, including application and interview responses or exercises.

Responsibilities

Proactively support the Division Administrator and manage the administrator’s time effectively.
Anticipate administrative needs and help ensure important responsibilities are completed efficiently and effectively.
Coordinate with internal and external stakeholders in a fast-paced environment with competing priorities.
Identify opportunities to improve administrative processes and operations.
Use initiative, independent judgment, and resourcefulness to implement solutions, including technology where appropriate.