Executive Sales, Procurement & Inventory Coordinator

Gordon Brothers•Austin, TX

About The Position

The Executive Sales, Procurement & Inventory Coordinator maintains deal data, inventory, sourcing pipeline, inspections, and priorities to keep information organized and current for reporting updates to the Senior Director, Transportation Procurement. Gordon Brothers has helped companies unlock the potential of their assets since 1903. Our solutions-oriented approach combined with over 120 years of industry knowledge enables clients to get the most value from their assets with tailored solutions across asset services, asset lending and financing, and asset trading. Leveraging our deep expertise in retail, industrial, brands and real estate, we work closely with clients globally to determine the value of, lend against, or buy and sell their assets to help them achieve their business goals. At Gordon Brothers, we foster a culture of collaboration and creativity to find unique and innovative solutions for our clients. We take pride in fostering an engaging, inclusive culture and encouraging employees to bring new ideas to the table, develop their skills, and build dynamic and fulfilling careers. For more information, please visit www.gordonbrothers.com.

Requirements

Strong organization skills, proactive, comfortable with high-volume, detailed work.
Advanced MS Excel, CRM/DMS, data entry, and reporting skills required.
Understanding of business and deal-management metrics, including margin, deal costs, and aging.
Strong written and verbal communication skills; client-facing confidence to engage with salespeople and hold the line on process.

Nice To Haves

Experience supporting a business owner, sales leader, procurement leader, or dealership/ops manager is a strong plus.

Responsibilities

Maintain a running list of priorities, calls, decisions, commitments, meetings, deadlines, and projects.
Prepare a concise daily brief: decisions needed, urgent opportunities, overdue items, aged/stalled inventory, margin risks, follow-up commitments, key meetings. Track decisions through to completion.
Maintain active deal status, owner, next action, follow-up date, expected close date, expected margin, and notes. Chase salespeople on stalled opportunities, and missing CRM updates.
Maintain complete inventory records: specs, VIN/serial, location, condition/status, purchase info, costs, photos, listing status, asking price (wholesale/retail), price history, notes.
Coordinate photos, listing data, descriptions, online posting status, and price updates/corrections so every available unit is represented accurately and professionally.
Own the aging report and actively shepherd aging units to stay ahead of problems: current price, complete photos/listing, sales assignment, documented activity, and a recommendation (reprice, repair, wholesale, re-market, or retain).
Maintain the purchase pipeline and seller/fleet/dealer records. Prepare purchase summaries with unit details, asking price, estimated cost, freight, repair/recon estimate, expected margin, market notes, and key risks.
Monitor expected vs. actual deal costs: purchase cost, sale price, freight, repairs/recon, commissions, title/doc costs, other expenses. Flag deals that are incomplete or below target margin.
Prepare sales/procurement/inventory/management meeting materials, document commitments, produce reporting, and maintain trackers, checklists, and procedures.
Track inspections on equipment for acquisition, review inspection reports and photos, identify deficiencies against purchase terms, and go back to sellers to get resolution before closing. Enter inspection data and photos into Imanpro.
Request and organize information, enforce tracking standards, coordinate meetings, run routine follow-up, update inventory/pricing records within established guidelines, prepare decision materials, and run approved reporting processes.