Promontory Executive Sales Assistant

PROMONTORY DEVELOPMENT LLC • Park City, UT

27d • Onsite

About The Position

This full-time position supports sales operations and reports to Promontory’s sales director. The role requires a current Utah Real Estate License, which must be maintained. The ideal candidate will be comfortable interacting with members, owners, prospects, sales executives, and Club staff, demonstrating strong interpersonal and communication skills. Key responsibilities include providing administrative support to the director of sales, managing the sales concierge desk, ensuring correct database policies for lead distribution and owner assignments, and managing CRM systems, spreadsheets, and word processing. The role also involves managing developer listings on the MLS, understanding the Promontory sales process, auditing sales and CRM processes, monitoring sales team compliance, and collaborating with the Promontory Marketing Team and BHHS team to create and proof collateral and eblasts.

Requirements

• Must possess a current Utah Real Estate License and be willing to transfer to Berkshire Hathaway Home Services (BHHS).
• Must maintain this license.
• Must be comfortable front-facing with members, owners, prospects, sales executives and Club staff.
• Must consistently demonstrate honed interpersonal and communication skills.
• Must have great organizational skills.
• Must be cheerfully willing and able to cover the sales concierge desk when needed.
• Must assure that all database policies and procedures for lead distribution and owner assignment and re-assignments are being done correctly.
• Must have experience navigating and managing CRMs (Sales Force very strongly preferred), managing spreadsheets, and word processing.
• Must manage all developer listings on the MLS.
• Must work towards understanding the Promontory sales process.
• Must demonstrate ability to regularly “audit” all sales and CRM processes and assist Director of Sales with monitoring sales team compliance.
• Must work collaboratively and efficiently with the Promontory Marketing Team.
• Must be able/willing to provide off hours support – fee based depending on SE needs.

Nice To Haves

• Sales Force CRM experience is strongly preferred.

Responsibilities

• Supports sales operations and reports to Promontory’s sales director.
• Maintains a current Utah Real Estate License.
• Provides front-facing interaction with members, owners, prospects, sales executives, and Club staff.
• Demonstrates honed interpersonal and communication skills for positive interactions.
• Provides administrative support to the director of sales as needed.
• Covers the sales concierge desk, handling phones, assisting walk-in customers, scheduling conference spaces, and other administrative needs.
• Ensures all database policies and procedures for lead distribution and owner assignment/re-assignments are correctly followed.
• Navigates and manages CRMs (Sales Force strongly preferred), spreadsheets, and word processing.
• Manages all developer listings on the MLS.
• Works towards understanding the Promontory sales process.
• Audits all sales and CRM processes and assists the Director of Sales with monitoring sales team compliance.
• Works collaboratively and efficiently with the Promontory Marketing Team.
• Proofs all collateral for accuracy and assists with saving and printing.
• Works with the marketing team and BHHS team to create all Real Estate collateral and eblasts.
• Helps manage Sales Executive Resale listings.
• Orders photography and video once the ERS is signed.
• Works with the BHHS Marketing team to create, proof, and manage: Resale Listing Postcards, Listing Brochures, Marketing adds (REM, Summer Guide, Mountain Magazine, etc.).
• Works with magazines to reserve space for agents and meet their deadlines.
• Creates Eblasts for Just Listed, Open Houses, Listings Changes through the BHHS Ecard System.
• Assists with opening and closing homes for showings, contracts, and inspections as needed.
• Provides off-hours support (fee-based depending on SE needs) for tasks such as assisting Sales Executives with Inventory Lists for by DD deadlines, assisting with open houses, and random Sales Executive assistance.

Benefits

• Base compensation is $60,000/yr salary
• Additional overrides on Promontory Real Estate Team closed transactions
• Potential fee-based additional services outside of normal office hours, as available.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed