Executive Recruiting Coordinator (Contractor)

Workiva Inc. • Ames, IA

1d • Remote

About The Position

As an Executive Recruiting Coordinator (Contractor), you’ll play a critical role in delivering a high-touch experience for executive candidates and senior stakeholders. You’ll partner closely with recruiters and executive assistants to coordinate complex interview logistics, ensuring every detail is handled seamlessly and every interaction is thoughtful and efficient.

Requirements

• High school diploma or equivalent and at least 1 year of relevant experience supporting scheduling or administrative functions

Nice To Haves

• Experience coordinating complex interview scheduling for senior leaders or executives, including close partnership with executive assistants in a fast-paced, high-demand environment
• Strong organizational, communication, and interpersonal skills with exceptional attention to detail
• Ability to manage competing priorities, exercise sound judgment, and handle sensitive information with discretion
• Experience with calendar management tools and systems such as Workday, Gem or similar platforms
• Proactive mindset with a focus on problem-solving and continuous improvement

Responsibilities

• Coordinate and schedule executive interviews, partnering closely with executive assistants and senior stakeholders to ensure alignment and a seamless experience
• Manage high-touch scheduling logistics across multiple time zones, balancing competing priorities and resolving conflicts with speed and discretion
• Serve as a primary point of contact for executive candidates, recruiters, and EAs, providing clear, proactive communication throughout the interview process
• Ensure a white-glove experience for executive candidates, anticipating needs and delivering a polished, detail-oriented process from start to finish
• Coordinate interview logistics, including agendas, materials, and stakeholder alignment to support effective and efficient interview days
• Arrange candidate travel as needed, including flights, accommodations, and itineraries
• Maintain accurate data and scheduling activity in Workday and Gem
• Identify opportunities to streamline executive scheduling processes and improve efficiency
• Support additional recruiting coordination and operational initiatives as needed

Benefits

• A discretionary bonus typically paid annually
• Restricted Stock Units granted at time of hire
• 401(k) match and comprehensive employee benefits package

What This Job Offers

• Career Level: Executive
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees