Executive Recruiting Coordinator

Children's Healthcare of Atlanta • Brookhaven, GA

1d • Onsite

About The Position

Children’s is one of the nation’s leading children’s hospitals, committed to making kids better today and healthier tomorrow. The company culture is centered on 'People first. Children always.' This Executive Recruiting Coordinator role provides administrative, logistical, and customer support to the Executive Recruiting team, hiring managers, and candidates. The primary objective is to ensure efficiency, accuracy, and the highest level of customer and candidate experience, particularly in a fast-paced environment supporting senior-level and executive leadership.

Requirements

• 3 years providing administrative support in a fast paced environment
• Experience supporting senior level/executive leadership
• Experience scheduling and coordinating multi-stakeholder, multi-site interview events
• Experience working with a web-based applicant tracking system that incorporates on-line onboarding and job posting portals
• High school diploma or equivalent
• Ability to prioritize and manage a variety of tasks and meet deadlines
• Ability to interface with a diverse mix of people, including senior leadership, and handle difficult situations with determination and a “can do” attitude
• Demonstrated verbal and written communication, organizational, and interpersonal skills
• Excellent grammar, vocabulary, and annunciation
• Advanced computer skills including full suite of Microsoft Office and other Windows-based applications
• Ability to research local venues for recruiting events and determine best options for executive and candidate experience while factoring cost value and return on investment
• Must be self-sufficient and able to work independently
• Superior attention to detail and problem solving skills
• Superior customer service and candidate experience approach
• Ability to handle sensitive and confidential information appropriately

Nice To Haves

• Bachelor’s Degree in Business or Human Resources strongly desired
• Experience in a high touch corporate recruiting function or recruiting agency

Responsibilities

• Maintains calendars, appointment scheduling, and works with executive recruiters to effectively manage time.
• Coordinates and confirms interview and travel schedules with candidates and hiring managers.
• Coordinates and manages recruiting events for executive candidates including managing interviewer handoffs and transporting candidates to various locations.
• Drafts, sends, and manages candidate correspondence/communications.
• Schedules/tracks background screen information to include: criminal/education verification, reference checks, and job assessments.
• Initiates and manages on-boarding process utilizing company’s applicant tracking system.
• Reviews all new hire paperwork for completeness, accuracy, and necessary signatures.
• Creates and distributes orientation roster and conducts new employee orientation check-in.
• Submits/processes sign-on bonuses and relocation reimbursements for approval and prepares written authorization for relocation to third-party vendor.
• Coordinates, edits, and distributes regularly scheduled recruiting reports.
• Coordinates, manages submission, and tracks payment of candidate travel and relocation reimbursements.
• Processes all third-party invoices for payment and reconciles financial spending spreadsheets on a monthly basis.
• Partners with other Recruiting Coordinators and Executive Assistants to maximize the effectiveness and efficiency of time with leaders.

Benefits

• Comprehensive compensation and benefit package that supports our mission, vision and values.
• Array of programs and services to our employees that have distinguished us as a best place to work in the country.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees