Executive Personal Assistant

Pagaya•New York, NY

7h•$120,000 - $145,000•Onsite

About The Position

We are seeking a high-caliber Executive Personal Assistant (EPA) to provide seamless, end-to-end operational, personal, and administrative support to our Co-Founder and CEO. Operating within a collaborative Office of the CEO (OCEO), this role goes beyond traditional calendar management—acting as a critical force multiplier for the CEO's professional efficiency and personal lifestyle. The ideal candidate operates with absolute discretion, proactive foresight, and flawless execution across high-visibility executive tasks and intricate household operations.

Requirements

7+ years of direct experience supporting C-level executives, founders, or high-net-worth individuals (HNWIs) in a fast-paced, in-office environment.
Deep familiarity with New York City and key global hubs.
Advanced mastery of Google Workspace, digital productivity tools, and secure password/contact management software.
Flawless discretion with an unshakeable commitment to personal and corporate privacy.
Exceptional multitasking abilities, acute attention to detail, high EQ, and a highly collaborative, "no task too small" attitude.
Outstanding written and verbal communication skills, with a proven ability to build synergy alongside the broader support team

Responsibilities

Manage day-to-day schedule execution, driving meeting efficiency, pre-meeting briefings, agenda preparation, and A/V readiness.
Oversee dynamic personal calendar management for the CEO and ensure seamless alignment across all OCEO schedules.
Reconcile and process complex corporate and personal expense reports for the CEO and the OCEO team.
Coordinate daily lunch, catering, and specific culinary preferences for executive engagements.
Maintain network contacts via CRM and oversee highly secure account and password management.
Organize, digitize, and maintain critical legal, financial, and personal documentation with the highest level of confidentiality.
Map, book, and execute complex domestic and international travel itineraries (including commercial, private aviation, ground transport, and accommodations) for both professional and personal travel.
Secure high-demand dining reservations, curate private events, and seamlessly manage personal appointments.
Source, manage, and track premium corporate, personal, and holiday gifting pipelines.
Supervise household staff, establishing seamless workflows and high standards for drivers, housekeepers, and childcare professionals.
Provide active oversight of primary residences and seasonal properties, managing external vendors and ad-hoc domestic renovation or maintenance projects.