Executive/Personal Assistant

SkyePoint Decisions • Dulles, VA

1d • $80,000 - $105,000 • Hybrid

About The Position

SkyePoint Decisions is seeking a highly organized and experienced Executive and Personal Assistant to support its Founder and CEO. This role involves managing schedules, business and personal logistics, coordinating travel, event planning, and overseeing diverse projects. The ideal candidate will be a detail-oriented professional with strong decision-making and communication skills, acting as a strategic partner to anticipate and address the CEO's needs. This hybrid position is based at our Corporate Headquarters in Dulles, Virginia, requiring 2-3 days per week on-site, with potential for additional days based on business needs. Candidates must have reliable transportation and be able to travel within the Northern Virginia, Maryland, and Washington, DC metropolitan area.

Requirements

• High school diploma, and 7+ years of prior relevant experience as an executive and personal assistant with demonstrated performance providing a comprehensive range of administrative support services for corporate and personal affairs.
• Exceptional organizational and time management skills with proven ability to prioritize tasks effectively and manage multiple tasks and executive assignments with accuracy, timeliness, and professionalism.
• Strong attention to detail, a commitment to professional excellence, and ability to work quickly and accurately under tight deadlines.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, OneNote, and SharePoint) and other relevant software.
• Excellent written/verbal communication and mathematical skills.
• Experience managing budgets and expenses.
• Strong interpersonal and collaboration skills and the ability to work well with all levels of staff and management.
• Ability to handle sensitive and confidential information with the utmost discretion.
• High level of professionalism and a positive, can-do attitude.
• U.S. Citizenship required.

Nice To Haves

• Bachelor’s Degree in a relevant field of study.
• Knowledge and prior utilization of Asana collaboration and efficiency software.

Responsibilities

• Coordinate and manage complex and diverse executive communications including correspondence, phone calls, scheduling/calendaring, booking/coordinating executive’s business/personal travel logistics, and ensure smooth/flawless execution of a broad range of administrative assignments.
• Professionally handle confidential information with discretion and in compliance with privacy regulations.
• Create and track project management tasks to completion in Asana and ensure assignments align with strategic goals often requiring interaction/collaboration with multiple teams through completion.
• Format, edit, and distribute PowerPoint presentations, Excel reports, and executive summary documents.
• Attend and coordinate the full range of event planning and catering services for a wide range of company and private events such as senior leadership meetings, all-hands meetings, division and program meetings, customer events, and quarterly Board of Advisors meetings to include site selection/inspections, managing budgets and logistics, coordinating travel and accommodations, preparing meeting materials, note taking, and ensuring efficient handling of all necessary administrative actions for successful event execution.
• Serve as the primary liaison for communications and collaboration between the executive team, associated team members, and external contacts and ensure clear and timely communications, follow-up, and resolution of inquiries or requests.
• Support corporate facilities management/logistics for CEO work locations (e.g., coordinating vendor appointments, services agreements, property visits, satisfactory performance completion, etc.) and perform reconciliation and substantiation of associated purchases, credit card transactions, vendor deliveries (e.g., gathering receipts, providing purchase details, validating invoice accuracy, ensuring timely payments, and quality delivery of goods/services).
• Provide personal assistance to executive’s family for services and engagements (e.g., book appointments, coordinate travel/logistics, facilitate events, and other miscellaneous activities) and ensure meticulous organization and alignment with the CEO's schedules for timely and professional execution.
• Manage CEO’s service-provider relationships, adherence to contracted service delivery schedules, and regularly travel to properties for inspections, site repairs, and renovations.
• Handle miscellaneous business and personal tasks as required to support the executive's personal and professional requirements.

Benefits

• certification incentive program
• PTO
• floating federal holiday options
• several insurance options including HMO and High Deductible plans with Health Savings Accounts [HSAs]
• Flex Spending Accounts [FSAs]
• Full Dental Plans
• Vision
• ST/LT Disability
• Life Insurance
• 401k matched

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED