Executive/Personal Assistant

Gage Marine Corporation•Williams Bay, WI

3d•Onsite

About The Position

Gage Marine of Williams Bay, WI is looking to hire a full-time Executive/Personal Assistant to join our office team. This dual position requires a highly organized, dedicated, and efficient individual. This dual role requires balancing professional responsibilities with personal support tasks and providing comprehensive support to the COO and President. The ideal candidate will be adept at managing complex calendars, coordinating travel, and handling personal errands and finances with a high level of discretion and professionalism.

Requirements

Exceptional organizational and time management skills, with the ability to effectively manage multiple tasks and priorities.
Strong communication abilities to effectively liaise with various stakeholders and manage household staff.
Skilled in using calendar and email management tools, with a good understanding of budgeting and financial management software.
Maintain a high level of discretion and the ability to handle sensitive information with utmost confidentiality.
Capable of working under pressure and adapting to changing priorities and unexpected events.
Strong problem-solving skills and attention to detail.
Minimum of 3 years in a similar dual role, such as Executive or Personal Assistant, with a proven track record of successfully managing professional and personal responsibilities.
PC proficiency is required, with experience in Microsoft Office applications including Word, Excel and Outlook.
Requires the ability to solve practical problems and deal with a variety of concrete variables.
Can interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Must be able to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Excellent written, verbal, and interpersonal communication skills.
Requires mastery of business English language skills to read, analyze, and interpret information, policies and procedures, and/or governmental regulations.
Able to write reports and business correspondence.

Responsibilities

Coordinate and manage the calendar, including scheduling meetings, appointments, travel arrangements, and personal commitments.
Manage communications with internal and external stakeholders, filtering messages and calls, and prioritizing them.
Conduct research and prepare reports or presentations as needed for professional purposes.
Oversee and coordinate personal appointments, family events, and errands, ensuring a seamless integration of professional and personal life.
Handle professional correspondence and phone calls, always maintaining confidentiality and discretion.
Assist with special projects and perform additional duties as required, adapting to professional and personal needs.
Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
Schedules, organizes and provides logistics for the office regarding Employee Recognition and special events, seminars, presentations, business meetings and symposiums.
Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.