Executive, Personal Assistant

RTW Investments • New York, NY

4d • $125,000 - $150,000 • Onsite

About The Position

Athena Group Advisors (“Athena”) is the dedicated multi-family office of a life sciences and biotech investment firm.
Position Overview
Athena is seeking a highly organized, proactive Executive Assistant / Personal Assistant to support an Executive. This role will report to the Executive.
This role is ideal for someone who thrives in a dynamic environment, enjoys managing both professional and personal priorities, and brings a solutions-oriented approach to complex schedules and responsibilities. Candidates must be familiar with family office/ high-net-worth clients and possess the ability and resourcefulness to proactively and seamlessly manage day-to-day activities, actively problem-solving to achieve high-impact results.
This position supports mission-driven initiatives alongside personal priorities and requires strong coordination, systems comfort, and operational execution.

Requirements

• 7-10+ years of experience supporting executive leaders, ultra-high-net-worth families, private households, family offices, or working in luxury hospitality environments
• Strong ability to manage multiple priorities, maintain complete confidentiality and exercise discretion and superior judgment in a fast-paced environment with a strong sense of urgency
• Exceptional organizational and operational skills with strong attention to detail, flexibility, and excellent written and verbal communication skills
• Positive, collaborative, and highly responsive attitude
• Ability to proactively anticipate needs and problem solve
• Strong client service mindset with the ability to build trusted relationships
• Proficiency with CRM systems (HubSpot or similar), task management tools (Asana or similar), marketing and design tools, (Canva or similar), Google Workspace, and Microsoft Office applications
• This candidate must be based in the NYC area.
• Athena’s policy requires all professionals to be in the office at least four days per week. This position may require additional on-site flexibility, including weekend or after-house flexibility as circumstances dictate.

Nice To Haves

• Bachelor’s degree preferred

Responsibilities

• Manage and prioritize the Executive’s professional calendar, coordinating meetings across a range of mission-driven initiatives and external partners
• Prepare agendas, background materials, and take notes
• Coordinate logistics for internal and external meetings, including but not limited to venues, conference rooms, A/V, and catering
• Maintain organized systems for contacts, materials, and documentation across platforms
• Utilize task management tools to track deadlines and deliverables
• Assist with expense tracking and record keeping
• Support special projects as they arise
• Manage and prioritize the Executive’s personal calendar, including but not limited to coordination of childcare, school activities, appointments, and scheduling
• Provide day-to-day support to the Executive, balancing personal and professional priorities
• Support personal projects and household initiatives (e.g. summer programming, home-related projects) including coordination and follow-up
• Carry out personal and ad-hoc errands
• Work with the Director of Property Management to prepare homes for events and guests
• Provide home(s) access to vendors and tradespeople
• Provide backend support for communications, including newsletters, event materials, and website updates
• Clean, format, and maintain contact data and distribution lists
• Coordinate collection and organization of materials ensuring polish and consistency for internal and external use (e.g. slides, documents)
• Work comfortably across multiple systems and tools

Benefits

• The base salary for this New York-based position ranges from $125,000 - $150,000 base salary, depending on experience, skills, and responsibilities.
• Actual salary may vary based on qualifications and the level at which the role is hired.
• In addition to the base salary, the role includes a discretionary incentive compensation program, and a comprehensive benefits package, including medical and life insurance, retirement plans, tax-free savings options, and access to additional healthcare programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Number of Employees: 11-50 employees