Executive & Personal Assistant

Sage Haus • Fort Lauderdale, FL

2d • Hybrid

About The Position

We are a heart-led, founder-driven business at the intersection of travel, experiences, community, and impact. Our work brings passionate people together through high-touch, memorable experiences built around connection, celebration, shared interests, and purpose. The pace is fast, the bar is high, the culture is strong, and the work has real reach. This is a rare opportunity to work closely with the CEO in a high-trust role at the center of a dynamic business known for ambitious ideas, meaningful experiences, strong relationships, and measurable impact. The role sits close to strategy, execution, communication, travel, special projects, and the day-to-day momentum that keeps everything moving. If you thrive around energy, excellence, creativity, and thoughtful execution, and you want a front-row seat to a founder-led environment where no two weeks look the same, this role offers exactly that. We are seeking a highly organized, proactive, resourceful, and tech-forward Executive & Personal Assistant to support the CEO across executive priorities, business operations, communication, travel, special projects, and high-importance follow-through. This is first and foremost an executive support role, with select personal coordination and operational support included to reduce friction, protect focus, and maintain momentum. The ideal candidate is calm under pressure, exceptional with details, highly discreet, and comfortable operating in a fast-moving environment with shifting priorities. This role centers on coordination, execution, and operational continuity, supported by strong systems, sound judgment, and smart use of outside resources. At times, the role will also require occasional light hands-on support to help keep spaces organized, presentable, and running smoothly, particularly around travel, guests, events, or other high-priority moments. This is not a standard assistant role. It is high-visibility, high-trust, and well suited to someone who wants to become an indispensable right hand in a business and leadership environment that is growing, evolving, and making a real mark.

Requirements

• Proven experience supporting a founder, CEO, executive, or other high-performing principal in a fast-paced environment
• Strong proficiency in Google Workspace
• Proven proficiency using project management software
• Practical fluency with AI tools is required, including the ability to use them for research, organization, workflow improvement, drafting, and process development
• Strong written and verbal communication skills
• Exceptional organization, attention to detail, discretion, and follow-through
• Sound judgment and the ability to operate independently
• Comfortable in a hybrid, high-touch, fast-moving environment
• Reliable transportation
• Comfortable working in an environment with pets

Nice To Haves

• Familiarity with EOS is a plus
• Background in travel, hospitality, events, startups, private office, or other high-service environments is a plus

Responsibilities

• Proactively manage the CEO’s calendar, scheduling, travel, and shifting priorities
• Oversee inbox triage, draft responses, manage follow-through, and maintain organized communication
• Serve as a thoughtful gatekeeper, helping manage access, requests, priorities, and time
• Prepare meeting agendas, notes, action items, and follow-up to ensure nothing slips
• Track projects, deadlines, deliverables, and next steps across CEO, company, and cross-functional priorities
• Support research, planning, reporting, and execution for business initiatives and special projects
• Draft, organize, and manage documents, presentations, files, and digital systems with a high level of confidentiality
• Support speaking, media, PR, partnership, and executive visibility opportunities as needed
• Assist with logistics tied to charitable, community, or mission-driven initiatives as needed
• Use AI tools and modern systems to improve research, communication, process design, and operating efficiency
• Coordinate schedules, appointments, vendors, deliveries, and recurring logistics tied to CEO priorities
• Manage travel-related logistics with a high level of detail, efficiency, and adaptability
• Support errands, purchases, returns, provisioning, and general coordination needs as assigned
• Maintain visibility across day-to-day operational readiness and proactively flag or solve issues before they become problems
• Help coordinate external support resources and service providers as needed
• Support event logistics, guest coordination, and readiness for select hosted experiences, executive gatherings, or time-sensitive priorities
• Support executive readiness through operational logistics, provisioning, and related coordination tied to travel, events, and evolving priorities
• Provide occasional light hands-on support when needed to maintain continuity, readiness, or time-sensitive flow between service visits or around travel and event windows
• Assist with special projects across company, executive, and operational priorities
• Help build, refine, and maintain systems, checklists, trackers, SOPs, and workflows
• Support research, sourcing, and coordination for new initiatives, hosted experiences, executive projects, and evolving priorities
• Contribute to a highly organized, well-run operating environment that scales with the CEO and the business
• Participate in structured onboarding and ongoing process development to support consistency, accountability, and strong execution across the role

Benefits

• Paid Time Off: per company policy
• Up to $250 per month toward health insurance (coverage must be in employee’s name)
• $75 monthly technology stipend

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed