Executive Operations/Scheduler

LENS Inc. • Los Angeles, CA

4d • Onsite

About The Position

LENS is hiring an Executive Operations/Scheduler to support its leadership and advance its mission to end traffic accidents. LENS Detect scans highway CCTV feeds in real time to identify hazards, such as disabled vehicles, stalled big rigs, and pedestrians on freeways. Public Safety agencies and Departments of Transportation receive alerts, which dispatchers review and validate before officers are sent to assist people in need.

In this role, you will keep leadership focused on high-impact work by stewarding the CEO’s calendar and communications and ensuring meetings make the best use of executive time and attention. You will provide operational support by tracking deadlines and deliverables, planning and managing internal events, and assisting with cross-functional projects and special initiatives.

The role calls for an anticipatory, precise, and accountable approach. You will take ownership of outcomes in your domain, use sound judgment, and prioritize work based on its impact on the CEO’s effectiveness and LENS’s mission. The position is based in the LENS office in Los Angeles, California.

Requirements

• At least 8 years of experience supporting leaders, including at least 4–6 years supporting senior executives such as a CEO, founder, or C-suite equivalent in a high-velocity environment.
• Experience managing complex, high-volume, multi-stakeholder schedules across multiple time zones and continuously reprioritizing based on business urgency and executive focus.
• Demonstrated ability to operate in high-stakes, high-trust environments where scheduling errors, missed context, or poor judgment can affect business relationships or strategic outcomes.
• Strong executive communication skills, including drafting clear, polished, context-aware emails, briefing materials, agendas, talking points, and follow-ups on behalf of senior leadership.
• High judgment and discretion when handling confidential information, including sensitive business discussions, personnel matters, investor communications, and external partnerships.
• Operational excellence with Google Workspace, Slack, calendar platforms, and task management systems such as Notion or equivalent.
• Comfort and fluency with AI-enabled productivity tools for communication, scheduling, and coordination workflows.
• A mindset grounded in anticipation over reaction, precision, ownership without ego, organization, impact-focused prioritization, and beginning with the end in mind.

Nice To Haves

• Experience supporting a CEO is strongly preferred.
• Experience in a startup, venture-backed company, or similarly fast-moving organization is ideal.
• Experience operating as the right hand to a CEO or senior leader with significant external visibility, including engagements with investors, board members, government officials, enterprise customers, or other high-profile stakeholders.
• Experience in environments with external-facing leadership responsibilities, ideally including exposure to government stakeholders, public sector partners, enterprise customers, or similarly formal or high-sensitivity external relationships.

Responsibilities

• Steward the CEO’s calendar and communications, ensuring meetings are high-impact uses of CEO and leadership time and attention.
• Keep leadership on top of deadlines and deliverables.
• Plan and manage internal LENS events.
• Support cross-functional projects and special initiatives as needed.
• Prioritize tasks based on their impact on the CEO’s effectiveness and the company’s ability to advance its mission.
• Handle scheduling and coordination with anticipation, precision, ownership, and appropriate judgment.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed