Executive Operations/Scheduler

LENS•Los Angeles, CA

2d•Onsite

About The Position

LENS is hiring an Executive Operations/Scheduler to support the Co-Founder/CEO and help the company advance its mission to end traffic accidents. LENS Detect scans highway CCTV feeds to identify hazards in real time. Public Safety agencies and Departments of Transportation receive alerts about hazards such as disabled vehicles, stalled big rigs, and pedestrians on freeways; dispatchers validate detections and send officers to assist. The role owns the Co-Founder/CEO’s calendar, coordinating complex schedules, meetings, and competing priorities so time is allocated effectively. It manages scheduling from initial outreach through confirmed meetings with internal colleagues and external stakeholders, navigating multiple time zones, competing availability, and last-minute changes. The Executive Operations/Scheduler anticipates conflicts and resolves them proactively. As needs arise, the role also supports special projects, operational initiatives, leadership deadlines and deliverables, internal events, and cross-functional work. The position calls for anticipation, precision, sound judgment, discretion, ownership, and a focus on using the CEO’s time to advance the company’s mission. The position is in-office in Los Angeles, California.

Requirements

At least 8 years of experience supporting leaders, including at least 4–6 years supporting senior executives such as a CEO, Founder, or C-suite equivalent in a high-velocity environment.
Exceptional calendar and time-orchestration skills, including managing complex, high-volume, multi-stakeholder schedules across multiple time zones and reprioritizing according to business urgency and executive focus.
Demonstrated ability to work in high-stakes, high-trust environments where scheduling errors, missed context, or poor judgment can materially affect business relationships or strategic outcomes.
Strong executive communication skills, including the ability to draft clear, polished, context-aware emails, briefing materials, agendas, talking points, and follow-ups on behalf of senior leadership.
High judgment and discretion, including appropriate handling of confidential business discussions, personnel matters, investor communications, and external partnerships.
Operational proficiency with Google Workspace, Slack, calendar platforms, and task management systems such as Notion or equivalent.
Comfort and fluency with AI-enabled productivity tools for improving speed, accuracy, and leverage in communication, scheduling, and coordination workflows.
Experience in environments with external-facing leadership responsibilities, ideally involving government stakeholders, public-sector partners, enterprise customers, or similarly formal or sensitive relationships.
Ability to demonstrate anticipation, precision, ownership, organization, and focus on outcomes.

Nice To Haves

Experience supporting a CEO is strongly preferred.
Experience in a startup, venture-backed company, or similarly fast-moving organization.
Exposure to government stakeholders, public-sector partners, enterprise customers, or similarly formal or high-sensitivity external relationships.

Responsibilities

Own and manage the Co-Founder/CEO’s calendar, coordinating complex schedules, meetings, and competing priorities.
Allocate the CEO’s time effectively, anticipate and resolve conflicts, and ensure the calendar reflects high-value priorities.
Manage scheduling from initial outreach through confirmed meetings with internal team members, external partners, investors, public agencies, and other stakeholders.
Coordinate competing availability, multiple time zones, and last-minute scheduling changes.
Identify and resolve potential scheduling conflicts proactively.
Support special projects and operational initiatives for the Co-Founder/CEO and the broader business.
Provide operational support to leadership and the business, including tracking deadlines and deliverables.
Plan and manage internal LENS events.
Support cross-functional projects and special initiatives as needed.
Draft executive communications and materials, including emails, briefing materials, agendas, talking points, and follow-ups.