Executive Operations Coordinator, Office of the COO
About The Position
MatX is seeking an Executive Assistant to own the operational surface area of the Office of the COO. The role supports the COO by managing calendaring, communications, and logistics to increase their impact on company outcomes and enable focus on company-wide strategy and operational decision making. The position involves managing the COO’s schedule, triaging communications, preparing for meetings, coordinating logistics and follow-up, and arranging meals. MatX’s mission is to make the world’s best AI models run as efficiently as allowed by physics, bringing the world years ahead in AI quality and availability.
Requirements
- Bachelor’s degree or equivalent practical experience.
- At least 1 year of professional experience.
- Strong critical thinking, including the ability to synthesize information quickly and challenge assumptions.
- Comfort with ambiguity and the ability to build processes without an existing playbook.
Nice To Haves
- Experience in a startup-like environment at a technology company or similar.
Responsibilities
- Own the COO’s schedule, keep meetings on time, learn company priorities, determine when buffers are needed, identify high-priority calls, and protect personal time when appropriate.
- Triage and prioritize incoming email, take notes, and send action items to the appropriate owners.
- Draft routine communications on the COO’s behalf, including meeting recaps, stakeholder updates, and scheduling coordination.
- Proactively suggest company communications based on themes heard across the organization.
- Prepare agendas, coordinate meeting logistics, and own follow-up.
- Join select meetings to capture decisions and action items and confirm next steps and owners.
- Coordinate meal orders to fit the COO’s schedule.
Benefits
- Four weeks of accrued PTO, 12 company holidays, and up to three weeks of remote work.
- Company-subsidized medical insurance for employees and dependents; dental and vision insurance for employees and dependents; employee life insurance; and HSA and FSA offerings.
- Roth and/or pre-tax 401(k) with a 5% company contribution, regardless of employee contributions.
- 100% company-paid life insurance up to $300,000, long-term disability insurance, and travel insurance.
- $1,500 annual professional development budget.
- Onsite team lunch and dinner Monday through Friday.
- Daily commute costs covered through company rideshare, public transit reimbursement, and/or a Fasttrak card.
- $50 per month for a perk of the employee’s choice.
- Cellular reimbursement of $35 per month and Wi-Fi reimbursement of $40 per month.
- Up to $1,000 for remote office setup purchases through the company Amazon business account.
- Company-paid mental health benefit through SpringHealth and Guardian EAP.
- Up to 12 weeks of paid parental leave regardless of path to parenthood, 10 weeks of pregnancy disability leave, flexible return-to-work hours, and a $6,000 Family Fund for eligible family-related needs.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
